Administrative Coordinator

1 week ago


Kentucky, United States Kentucky Personnel Cabinet Full time
Key Responsibilities:

• Provides professional administrative support in the evaluation, development, and implementation of the agency's activities.

• Compiles and researches information as needed for reports and communications, including district monthly reports, car logs, sick leave, workman's comp, FMLA, electronic monitoring usage, and OSHA reports.

• Drafts correspondence, including monthly reports to supervisors, staff meeting itineraries and minutes, and staff itineraries.

• Maintains district files and initiates various actions for supervisors' review and direction.

• Prepares personnel documents and maintains employee personnel files.

• Provides forms to new staff, obtains appropriate signatures, and submits them correctly.

• Advises on and reviews documents.

• Follows up on actions and communicates with appropriate personnel.

• Maintains an in-depth knowledge of personnel and payroll rules, regulations, and policies, and disseminates information and materials as needed.

• Maintains an in-depth working knowledge of departmental rules, regulations, and policies.

• Researches various situations to provide technical assistance and advice when necessary.

• Receives general directives and adheres to rules concerning distribution and maintenance of same.

• Receives, reviews, and records employee time.

• Enters hours into the payroll system for two pay periods per month.

• Communicates with staff about information pertinent to payroll and timekeeping activities.

• Serves as backup timekeeper.

• Maintains employee personnel files.

• Ensures all applicable information is managed and distributed to appropriate staff in a timely manner.

• Submits monthly Sick Leave Report.

• Enters staff training hours.

• Reviews and submits employee travel vouchers.

• Regularly updates Community Services Directory and inventory listings, pager and cell phones.

Minimum Requirements:

• Graduate of a college or university with a bachelor's degree.

• One year of professional, administrative, or business experience.

• Additional education may substitute for the required experience on a year-for-year basis.

• Additional administrative, business, research, and/or clerical experience may substitute for the required education on a year-for-year basis.

• No special requirements.

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