Construction Administrator
4 weeks ago
The Construction Administrator plays a vital role in supporting LandSouth's project teams with administrative and financial activities. This position involves data entry, accounts payable management, contract administration, document control, and communication with subcontractors, vendors, and clients.
Key Responsibilities- Perform administrative duties related to owner change orders, back charges, logs, and internal commitments.
- Upload, track, and manage project plans and revisions.
- Ensure project documentation is properly stored and accessible for legal, warranty, and other purposes.
- Understand and fulfill commitments for contracts and change orders.
- Prepare and maintain various types of project commitments using construction software.
- Track job cost commitments and field purchases.
- Create and maintain owner reports.
- Coordinate communication with the field by facilitating mutual server file access and utilizing folders appropriately.
- Verify that field notices are processed and assessments are charged and communicated.
- Assist with punch folders for field assessment.
- Compile and create project closeout packages from start to finish, including as-builts, manufacturer warranties, operating manuals, plan sheets, and releases for closeout document files.
- Review and submit weekly Accounts Payable selections for payment.
- Assess and identify inconsistencies in draws for subcontracts, purchase orders, and other financial documentation.
- Maintain an understanding of lien laws in states where jobs are active and address any liens on the job for eventual removal/bonding.
- Ensure lien releases are secured before and after payment.
- Maintain and update the list of entities with lien rights on a subcontractor supplier list.
- Input invoices against the schedule of values for purchase orders.
- Obtain subcontract and purchase order documents/statements.
- Manage utility payments to ensure units turned over are billed back to the owner.
- Review subcontractor draws for accuracy, compare against applicable schedule(s), and manage waivers within construction software.
- Confirm that the final paperwork needed for retainage requests is complete.
- Participate in project and budget meetings as needed.
- Support warranty and permitting functions as needed.
- High School diploma or equivalent.
- Minimum of two years of administrative experience.
- Minimum of two years of accounts payable experience.
- Construction industry experience is highly preferred.
- Proficient in multitasking, processing at a high volume, and verbal communication.
- Weekly pay schedule.
- Quarterly bonuses.
- Three weeks of frontloaded paid time off.
- Health, dental, and vision insurance plans.
- 401(k) retirement plan with company contribution.
- Employee assistance programs for physical, financial, and mental well-being.
- Tickets to Jags games (company suite), Daily's Place concerts, and THE PLAYERS Championship.
- Comprehensive training and career development initiatives, including a mentorship program, safety and leadership training, tuition reimbursement, and professional certifications.
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Construction Administrator
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