Construction Administrator

4 weeks ago


Jacksonville, Florida, United States LandSouth Construction LLC Full time
Job Summary

The Construction Administrator plays a vital role in supporting LandSouth's project teams with administrative and financial activities. This position involves data entry, accounts payable management, contract administration, document control, and communication with subcontractors, vendors, and clients.

Key Responsibilities
  • Perform administrative duties related to owner change orders, back charges, logs, and internal commitments.
  • Upload, track, and manage project plans and revisions.
  • Ensure project documentation is properly stored and accessible for legal, warranty, and other purposes.
  • Understand and fulfill commitments for contracts and change orders.
  • Prepare and maintain various types of project commitments using construction software.
  • Track job cost commitments and field purchases.
  • Create and maintain owner reports.
  • Coordinate communication with the field by facilitating mutual server file access and utilizing folders appropriately.
  • Verify that field notices are processed and assessments are charged and communicated.
  • Assist with punch folders for field assessment.
  • Compile and create project closeout packages from start to finish, including as-builts, manufacturer warranties, operating manuals, plan sheets, and releases for closeout document files.
  • Review and submit weekly Accounts Payable selections for payment.
  • Assess and identify inconsistencies in draws for subcontracts, purchase orders, and other financial documentation.
  • Maintain an understanding of lien laws in states where jobs are active and address any liens on the job for eventual removal/bonding.
  • Ensure lien releases are secured before and after payment.
  • Maintain and update the list of entities with lien rights on a subcontractor supplier list.
  • Input invoices against the schedule of values for purchase orders.
  • Obtain subcontract and purchase order documents/statements.
  • Manage utility payments to ensure units turned over are billed back to the owner.
  • Review subcontractor draws for accuracy, compare against applicable schedule(s), and manage waivers within construction software.
  • Confirm that the final paperwork needed for retainage requests is complete.
  • Participate in project and budget meetings as needed.
  • Support warranty and permitting functions as needed.
Requirements
  • High School diploma or equivalent.
  • Minimum of two years of administrative experience.
  • Minimum of two years of accounts payable experience.
  • Construction industry experience is highly preferred.
  • Proficient in multitasking, processing at a high volume, and verbal communication.
Benefits
  • Weekly pay schedule.
  • Quarterly bonuses.
  • Three weeks of frontloaded paid time off.
  • Health, dental, and vision insurance plans.
  • 401(k) retirement plan with company contribution.
  • Employee assistance programs for physical, financial, and mental well-being.
  • Tickets to Jags games (company suite), Daily's Place concerts, and THE PLAYERS Championship.
  • Comprehensive training and career development initiatives, including a mentorship program, safety and leadership training, tuition reimbursement, and professional certifications.


  • Jacksonville, Florida, United States LandSouth Construction LLC Full time

    Job SummaryThe Construction Administrator supports LandSouth's project teams with administrative and financial activities for ground-up construction projects. Key responsibilities include data entry, accounts payable management, contract administration, document control, change orders, and communications with subcontractors, vendors, and clients regarding...

  • CEI Project Engineer

    4 weeks ago


    Jacksonville, Florida, United States JEA Construction Engineering Services Inc Full time

    Job DescriptionAs a CEI Project Engineer with JEA Construction Engineering Services Inc, you will apply technical and management skills to effectively administer, inspect, and monitor construction contracts. This role directs construction engineering administration and inspection programs, plans/organizes the work of others, and serves as the main client...


  • Jacksonville, Florida, United States LandSouth Construction LLC Full time

    Job DescriptionJob Title: Construction AdministratorCompany: LandSouth Construction LLCAbout Us: LandSouth Construction is a leading construction company with 25 years of experience. We have achieved numerous awards and recognition, including Top 25 Largest Multifamily Contractors and ENR Top 400.Job SummaryThe Construction Administrator will support our...


  • Jacksonville, Florida, United States RQ Construction Full time

    Job DescriptionRQ Construction is seeking a highly skilled Construction Quality Control Manager to join our Field Operations team. This is a project-based opportunity that requires working on-site at various locations throughout the Southeastern US.Key Responsibilities:Plan, coordinate, and implement project-specific quality control programs to ensure...


  • Jacksonville, Florida, United States GIBBS GROUP INC Full time

    Job TitleCEI Project AdministratorJob SummaryWe are seeking a highly skilled CEI Project Administrator to provide construction contract administration services for one or more construction projects. The ideal candidate will have a strong background in civil engineering and inspection, with experience in construction contract administration.Key...


  • Jacksonville, Florida, United States BHRS Companies Full time

    Job Title: Construction Project AdministratorBHRS Companies is seeking a skilled Construction Project Administrator to join our team in Jacksonville, FL. As a key member of our construction team, you will be responsible for managing the administrative aspects of our projects, ensuring compliance with company policies and procedures, and providing exceptional...


  • Jacksonville, Florida, United States BHRS Companies Full time

    Job DescriptionJob Title: Construction Project AdministratorCompany: BHRS CompaniesLocation: Jacksonville, FLJob Type: Full-timeAbout Us: BHRS Companies is a leading provider of commercial construction and modular solutions. We are seeking a highly skilled Construction Project Administrator to join our team.Job Summary:The Construction Project Administrator...


  • Jacksonville, Florida, United States BHRS Companies Full time

    Job OverviewBHRS Companies is seeking a highly skilled Construction Project Administrator to join our team in Jacksonville, FL. As a key member of our commercial development and construction team, you will be responsible for managing the administrative aspects of our projects, ensuring compliance with company standards, and providing exceptional customer...


  • Jacksonville, Florida, United States The Haskell Company Full time

    Job SummaryThe Haskell Company is seeking an experienced Accounting Administrator to provide data entry and administrative support to the accounting department. This role involves performing regular and recurring duties, including data entry, customer service, and administrative tasks.Key ResponsibilitiesMonitor and manage shared email inboxes and...

  • Construction Manager

    4 weeks ago


    Jacksonville, Florida, United States Bristol Infrastructure Design Svcs, LLC Full time

    Job DescriptionBristol Infrastructure Designs Services, LLC is seeking a highly skilled Construction Manager to support the Department of Navy at Marine Corps Base Camp Lejuene, Jacksonville NC.Key Responsibilities:Review pre-final contract drawings and specifications for constructability and compatibility with actual field conditions.Attend contractor...


  • Jacksonville, Florida, United States BADGER DRILLING LLC Full time

    Job OverviewAt Badger Drilling LLC, we are seeking a highly organized and detail-oriented Administrative Assistant/Billing Clerk to support our Office Administration team. This is a unique opportunity to work in a dynamic in-home office environment.Key ResponsibilitiesManage invoicing, company bills, and maintain accurate financial records using...


  • Jacksonville, Florida, United States McCormack Partners Ltd Full time

    Job Title: Office ManagerJob Summary:McCormack Partners Ltd is seeking an experienced Office Manager to join their team. The successful candidate will be responsible for providing administrative support to the management team and ensuring the smooth operation of the office.Key Responsibilities:⁠ ⁠Provide administrative support to the management team⁠ ...


  • Jacksonville, Florida, United States Congruex LLC Full time

    Job Summary:Congruex LLC is seeking an Administrative Support Specialist to provide exceptional support to our construction team. As an Administrative Support Specialist, you will be responsible for ensuring the smooth operation of the office by providing administrative support to various departments.Key Responsibilities:Answer and direct phone calls and...


  • Jacksonville, Florida, United States WSB LLC Full time

    Job DescriptionWSB LLC is seeking a skilled CEI Senior Inspector to join our highway team. As a key member of our technical experts, you will contribute to the development of new techniques and standards. Your expertise will help our team grow by mentoring early professionals, assisting resident engineers, and project administrators in completing inspection...


  • Jacksonville, Florida, United States Idea Recruitment Full time

    Job SummaryThis role is responsible for assisting project teams with contract administration, including bid compilation, contract letting, and billing. The successful candidate will also facilitate job-related communications with subcontractors, vendors, insurers, and clients, and perform various administrative tasks as required.Key ResponsibilitiesAssist...


  • Jacksonville, Florida, United States SNI Companies Full time

    Job Title: ReceptionistSNI Companies is seeking a highly skilled Receptionist to join our team in Jacksonville, FL.Job Summary:We are looking for a detail-oriented and organized Receptionist to manage our front desk and provide administrative support to our team. As a Receptionist, you will be the first point of contact for our company and will be...


  • Jacksonville, Florida, United States LGI Homes Full time

    Job OverviewLGI Homes is seeking a highly skilled Office Manager to join their team in the Hilliard area.This role will provide exceptional customer service, answer phone calls, and assist with client relations. The Office Manager will execute key marketing initiatives, manage critical documentation through the home closing process, and assist with...


  • Jacksonville, Florida, United States Idea Recruitment Full time

    Job OverviewThis role is responsible for providing administrative support to project teams, focusing on contract administration, communication, and coordination. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to work effectively in a team environment.Key ResponsibilitiesAssist project teams with contract...

  • Project Director

    4 weeks ago


    Jacksonville, Florida, United States Construction and Engineering Services Consultants, Inc. Full time

    Job OverviewThe Project Manager is responsible for the overall direction, completion, and financial outcome of a construction project. In this position, the incumbent directs and supervises activities related to contract administration, change orders, submittals, procurement, project financial projections, and schedule requirements to ensure projects are...


  • Jacksonville, Florida, United States INFRASTRUCTURE CONSULTING & ENGINEERING Full time

    CEI Senior Inspector Job DescriptionInfrastructure Consulting & Engineering, LLC (ICE) is seeking a seasoned professional to oversee the inspection of construction projects. As a CEI Senior Inspector, you will be responsible for ensuring the highest standards of quality and safety in the construction industry.ResponsibilitiesEffective communication skills in...