Program Associate I, Grantmaking Coordinator

1 week ago


San Jose, California, United States Health Trust, Inc. Full time

About the Role

We are seeking a highly organized and detail-oriented Program Associate I, Grantmaking to support our grantmaking efforts at Health Trust, Inc. This role will be responsible for managing grants from application to close-out, providing administrative support to the Grants Department, and assisting with various tasks related to grantmaking operations.

Responsibilities

  • Manage grants through their full lifecycle, including creating, maintaining, and updating electronic and hard grant files, in accordance with the Grants Department procedures.
  • Assist in review of grant proposals and provide technical assistance to applicants to ensure proposals are well conceptualized and meritorious.
  • Under the direction of the Director of Grantmaking, summarize grant proposals for synopsis reports, annual report, tax reports, and newsletter.
  • Conduct research to stay abreast of current health data and trends that align with The Health Trust's focus areas and funding priorities.
  • Work collaboratively with internal staff for the purposes of streamlining and strengthening grant requirements, monitoring grant goals, and quality improvement processes.
  • Support grantmaking staff in drafting, formatting, and proofreading written materials for grants, including grant summaries and project budgets.
  • Track grant start and end dates, due dates for deliverables and reports, and changes to grant timelines and scopes of work. Maintain Health Trust team members and grantees abreast of upcoming deadlines.
  • Support grantmaking staff in planning grantee site visits.
  • Participate in grantee site visits to increase understanding of community needs.
  • Under direction of the Director of Grantmaking, follow up on progress reports submitted by grantees.
  • Provide administrative support to the Grants Department, including responding to inquiries regarding eligibility requirements, grant application and reporting processes.
  • Maintain strong communication with grant recipients and serve as a point of contact with other potential partners for the Grants Department.

Requirements

  • Bachelor's degree from an accredited school in public health, business administration, or related field, or equivalent experience.
  • Minimum 4 years of administrative experience, with a minimum of 2 years working with databases.
  • Strong analytical and research skills, with ability to manage multiple activities in a deadline-oriented environment.
  • Excellent verbal and written communication skills, with ability to work effectively with people of diverse cultures, ages, and economic backgrounds.
  • Demonstrated proficiency in Microsoft Suite and Google products.
  • Self-motivated and demonstrated critical thinking skills, with ability to model and communicate the mission of The Health Trust and support a culture of empowerment and team support.

Working Conditions

The ideal candidate will have a strong interest and desire to build health equity, with excellent written and oral communication skills. The salary for this position is approximately $60,000 per year, based on location and industry standards.



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