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Executive Assistant to Owner/CEO

4 weeks ago

Dinan, Bretagne, United States Joy Design Build Full time

**Support the Owner/Builder in Managing Day-to-Day Operations**

Joy Design Build, a leader in custom home design and construction, is seeking a highly organized and proactive Executive Assistant to support the Owner/Builder in managing day-to-day operations. This role requires an individual who can seamlessly handle a wide range of responsibilities in a dynamic environment, ensuring the owner can focus on leading the company and delivering exceptional client experiences.

**Key Responsibilities:**

• Calendar & Email Management: Coordinate and manage the Owner's calendar, scheduling meetings, appointments, and ensuring timely responses to inquiries.

• Prospect Tracking: Keep track of prospective clients, organize follow-ups, and assist in nurturing relationships to convert leads into business opportunities.

• Meeting Coordination: Schedule and organize internal and external meetings, ensuring proper preparation, including agendas and necessary materials.

• Office Management: Maintain the office space, ensuring it remains organized and efficient, supporting the team in a collaborative work environment.

• Project Coordination: Work closely with staff to ensure all project timelines, resources, and milestones are aligned with company objectives.

• Presentation Preparation: Assist in creating high-quality presentations and reports for internal meetings, client pitches, and strategic initiatives.

• General Administrative Support: Perform other administrative tasks as needed to support the Owner and the company's day-to-day operations.

**Qualifications:**

• At least 5 years prior experience as an Executive Assistant or similar administrative role.

• Exceptional organizational skills and attention to detail.

• Strong written and verbal communication abilities.

• Proficient in office software (Microsoft Office, Google Suite, Zoom, Adobe).

• Ability to manage multiple tasks and deadlines in a fast-paced environment.

• Proactive, with a problem-solving mindset and the ability to work independently.

• Prior experience in residential construction preferred, but not required.

**Why Work with Joy Design Build?**

• Be part of a passionate team dedicated to creating luxury homes that reflect each client's unique vision.

• Work directly with the Owner/Builder, gaining insight into the inner workings of the custom home design industry.

• Competitive salary and benefits.