Procurement Specialist

We are seeking an experienced Procurement Specialist to join our team at Houdini Inc. This is a key role that will be responsible for efficiently sourcing and managing relationships with vendors, ensuring timely delivery of high-quality products to meet customer demands.

• Vendor Communication:
• Send out new requests and follow up on missing ETAs with vendors.
• Reply to ready images after daily review with design team.
• Respond to vendor questions resulting from Sourcing Requests – sending additional photos, measurements, swatch samples, etc.
• Send files to vendor (i.e. artwork), when appropriate.
• When samples arrive, review them with the design team. After review, take all feedback and relay back to the vendor and note information on sourcing log.
• Accurately communicate information from the Design Department to Vendors and vice versa.
• Convey a sense of urgency, when necessary.

• Maintain Sourcing Log:
• Input notes, ready image approvals and ETAs on daily basis.
• Save images to appropriate sourcing request(s).

• Customer Presentations Recaps:
• Attend recap meetings.
• Process all recap requests – requesting needed samples, creating graphic and pak requests.
• Create recap logs.
• Secure swatch samples needed to mail off for reference in sample development.
• Make sure vendors clearly understand timelines and deadlines around recap meetings to ensure samples arrive in time for customer review and consideration.
• Be in constant communication with Design Department on pending requests.
• Work with Compliance and Purchasing on recap items.

• Sourcing Requests:
• Be consistent with requesting quotes from domestic and international vendors.
• Prepare, create and gather all information needed to create Sourcing Requests. Make sure requests include all information such as quantity, color, account and needed testing.
• Using given resources, research appropriate vendors to send Sourcing Requests.
• Working with Purchasing and Compliance, research appropriate vendors that will pass social audits and are okay for use in specific wholesale account presentations.
• Creating Packaging requests for the development of box ideas and concepts
• Creating Graphic requests for the development of art being sent to China.

• Team Communication:
• Relay time sensitive information from vendors to design team.
• Help problem solve with the Purchasing Department to help negotiate pricing
• Work in tandem with Purchasing/Sourcing Manager with daily and long-term projects
• Assist with the organization of swatches for designer use

• Customer Commitments:
• Tag original samples at time of commits
• Work with Purchasing Manager to provide accurate size container to product Opt for VFI creation.
• Enter and maintain information on Assortment Plan worksheet at time of Distro.

• Experience:
• Previous experience in an office environment required.
• Prior Sourcing/Procurement or Purchasing experience a plus.
• Previous experience with Asian markets & suppliers is preferred.

• Skills:
• Excel skills
• Multi-taking
• Customer Service

The salary range for this position is $60,000 - $80,000 per annum, depending on experience.