Administrative Operations Manager
3 days ago
Aldrich, a growth-minded West Coast regional professional services firm, seeks an exceptional Practice Coordinator to join their specialized service team. This role plays a key part in ensuring seamless client and internal operations.
This position is ideal for an individual with an executive assistant mindset who excels at managing complex tasks, anticipating needs, and working efficiently in a dynamic environment. As a Practice Coordinator, you will work closely with staff, clients, and leadership, handling critical communications, organizing essential documents, and driving project milestones.
- Organize and manage critical client documentation, including engagement letters, proposals, and tax documents.
- Proofread and edit client forms like Power of Attorney and extensions.
- Coordinate client signatures, follow up, and maintain digital files.
- Support billing by preparing invoices, running reports, and assisting with collections.
- Act as a primary contact between clients and staff, facilitating smooth communication and strong relationships.
- Manage the team leader's calendar, handle event registrations, and assist with expense report processing.
- Organize meetings, training, and special events, providing needed support.
- Bachelor's degree and at least 1 year of experience in an administrative support or coordinator role within a professional office environment.
- Strong organizational skills and meticulous attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and excellent written and verbal communication skills.
- Excellent interpersonal skills with the ability to handle difficult or sensitive client situations professionally.
- Adaptability and efficiency in managing dynamic, competing demands.
- Proactive work ethic, accountable for completing tasks on time.
- Strong problem-solving skills, with the ability to recognize opportunities and develop creative solutions.
- Ability to prioritize and take ownership of multiple tasks seamlessly.
- Highly resourceful team player who can also work effectively independently.
- We offer a comprehensive benefits package, including health insurance, retirement savings, and paid time off.
- A competitive salary range of $24-32 per hour reflects our commitment to fair compensation.
Aldrich is a values-driven firm committed to accountability, agility, collaboration, and respect. We prioritize our employees' well-being and provide opportunities for growth and development.
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Administrative Operations Coordinator
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Lake Oswego, Oregon, United States Allium Financial Advisors, LLC Full timeJob SummaryWe are seeking an experienced Executive Assistant and Operations Coordinator to join our team at Allium Financial Advisors, LLC. This is a unique opportunity to work in a dynamic environment where you will be responsible for providing administrative support to our operations team.About the RoleThe successful candidate will have a proactive...
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Estate Planning Paralegal Specialist
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