Talent Executive Assistant

2 days ago

Washington, Washington, D.C., United States Warner Media, LLC. Full time
About the Role

We are seeking a highly skilled and experienced Talent Executive Assistant to provide administrative support to our show Anchor(s) at CNN. This is a unique opportunity to work with high-profile executives and guests, and to be part of a dynamic team that brings news and entertainment to audiences around the world.

Key Responsibilities
  • Provide administrative support to the show Anchor(s), including scheduling appointments, maintaining and updating the daily calendar, and coordinating meetings and travel arrangements.
  • Arrange travel, transportation, and hotel accommodations for the Anchor(s) and manage all up-to-date changes, including those during off-hours.
  • Coordinate with other department executive and administrative assistants to provide support for the Anchor.
  • Answer and screen calls, route callers, take messages, respond to internal and external inquiries, and provide routine information within the scope of authority.
  • Manage expense reports, purchase orders, and check requests, and monitor monthly expenses, reconcile budget, and refer discrepancies for resolution in a timely manner.
  • Compose emails, forms, procedures, proposals, and other documents and correspondence, as appropriate.
  • Prepare or assist in the preparation of presentations and/or briefing documents.
Requirements
  • Bachelor's degree in a related field of study or an equivalent combination of skills, training, and experience is preferred.
  • Minimum five years' executive or talent administrative experience.
  • Must be willing to be on-call on a 24x7 basis, reachable by mobile phone, Slack, email, apps, etc.
  • Must be proficient in Windows, Outlook, Word, Excel, PowerPoint, G Suite, Google docs, Slack, Zoom, Box, Dropbox, and database management.
  • Candidate must be able to communicate effectively at the executive level and brief internal and external stakeholders.
  • The candidate must be detail-oriented and have strong organizational and administrative management skills.
  • Must be up to date on current/world events.
  • Must be familiar with political calendar and events.
  • Candidate must also demonstrate initiative, resourcefulness, intellectual curiosity, and an ability to manage multiple assignments under tight deadlines.
  • Strong interpersonal, written, and oral communication skills required.
  • Ability to initiate and follow-through on tasks independently - strong self-starter who will take charge and provide support to Anchor(s) in an efficient manner.
  • Ability to multitask, assess priorities and always maintain composure and diplomacy.
  • Must adhere to significant confidentiality strictures; must be discreet.
  • Must have legal status to work in the United States.
  • Must have the ability to travel at a moment's notice with talent, team, and/or executives.
  • Must possess superb integrity and professionalism.

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