Dedicated Administrative Support Professional

6 days ago


Albany, New York, United States Lippes Mathias LLP Full time

Lippes Mathias LLP, a full-service law firm with 16 offices and over 210 attorneys, is seeking a highly organized and detail-oriented candidate to support several attorneys in the practice group.

Company Overview

Founded in 1965 in Buffalo, New York, our firm approaches law differently by thinking ahead and around corners for our regional, national, and international clients. We prioritize collegiality, collaboration, and employee support, creating a unique culture that fosters growth and success.

Job Summary

This role involves providing administrative support to attorneys, including managing calendars, scheduling meetings, and arranging logistics. The ideal candidate will have strong organizational and problem-solving skills, with a high level of proficiency in Microsoft Office applications.

Key Responsibilities
  • Manage complex calendars and schedules
  • Create and maintain electronic files
  • Prepare transmittal cover letters and client emails
  • Save, print, and file document submissions
  • Track status expirations and renewals
  • Proofread and edit lengthy documents
  • Review attorney invoices for accuracy
  • Develop strong relationships with clients
  • Prepare firm memoranda to open new matters
Requirements and Qualifications
  • 0-2 years minimum experience as an administrative assistant or legal assistant
  • High level of proficiency in Microsoft Office applications
  • Naturally upbeat and team-focused attitude
  • Excellent written and verbal communication skills
  • Strong attention to detail and top-notch organizational skills
  • Ability to multi-task and complete projects with little direction
  • Desire to foster positive relationships with peers and co-workers
  • Associate degree or Paralegal Certificate
Benefits
  • Competitive hourly rate: $20-$26 per hour
  • 4 medical plan options, including 2 HDHP/HSA qualified plans
  • Dental plan with orthodontic coverage
  • Vision plan
  • Health Savings Account (HSA)
  • Paid time off (PTO) inclusive of vacation, sick, and personal leave
  • 401(k) with guaranteed safe harbor contribution plus profit sharing
  • Term Life and AD&D
  • Short-term and long-term disability

The estimated salary for this position is based on the location, skill level, education, and experience. As a full-time employee, you are eligible for these benefits and more.



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