Office Manager

6 days ago

Hanahan, South Carolina, United States The Reserve Full time
Job Title: Office Manager

We are seeking a highly skilled and experienced Office Manager to join our team at The Reserve. As an Office Manager, you will be responsible for directing the accounting functions of the facility, ensuring compliance with current acceptable accounting and cost reimbursement principles.

Key Responsibilities:
  • Plan, develop, organize, implement, evaluate, and direct the facility's accounting functions.
  • Review and interpret the facility's accounting policies and procedures, making recommendations to the Administrator as necessary.
  • Interpret the facility's accounting policies and procedures to employees, residents, family members, visitors, government agencies, etc.
  • Assist department directors in the development and use of accounting policies and procedures.
  • Develop and maintain written job descriptions and performance evaluations for accounting personnel.
  • Supervise and train personnel involved in accounting, payroll, accounts payable, accounts receivable, resident funds, etc.
  • Monitor internal controls to ensure compliance with established procedures.
  • Represent the facility at and participate in top-level meetings as required.
  • Schedule and participate in departmental meetings.
  • Serve as liaison to the Administrator, medical staff, and other professional and supervisory staff.
  • Assist in the establishment and maintenance of an adequate accounting system.
  • Prepare financial and statistical reports as required.
  • Perform functions of computer/data processor as necessary.
  • Develop and utilize computer reports and output as required.
  • Ensure that resident admission contracts are signed and appropriately filed.
  • Maintain payroll, including maintenance of employee records, processing time cards, paychecks, computation of federal and state payroll taxes, miscellaneous deductions, etc.
  • Review and develop a plan of correction for accounting deficiencies noted during survey inspections.
  • Review complaints and grievances and make written reports of action taken.
  • Make written and oral reports/recommendations to the Administrator concerning accounting functions.
  • Keep abreast of economic conditions/situations and make adjustments as necessary to ensure the continued ability to provide quality care.
  • Assist in the planning and implementation of changes in the accounting system.
  • Assume the administrative authority, responsibility, and accountability of directing the accounting functions and programs.
  • Delegate administrative authority, responsibility, and accountability to other staff personnel as deemed necessary to perform their assigned duties.
Requirements:
  • Bachelor's Degree in Business Administration with a major in accounting and three (3) years experience in hospital financial administration, or any combination of experience, education, or training which would provide the knowledge required by this position.
  • CPA is preferred but not required.
  • Must have, as a minimum, _________ year(s) experience in health care financial administration.
  • Must be able to read, write, speak, and understand the English language.
  • Must possess the ability to make independent decisions when circumstances warrant such action.
  • Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel, and the general public.
  • Must have advanced training in hospital or long-term care administration.
  • Must be knowledgeable of accounting principles, laws, regulations, and guidelines pertaining to long-term care administration.
  • Must possess the ability to work harmoniously with and supervise other personnel.
  • Must possess the ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies, and procedures, etc., that are necessary for providing sound accounting techniques.
  • Must be thoroughly familiar with the laws, regulations, and guidelines governing personnel administration.
  • Must have patience, tact, cheerful disposition, and enthusiasm, as well as be willing to handle residents, staff, and visitors based on whatever maturity level at which they are currently functioning.
  • Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing accounting practices.
  • Must be knowledgeable of micro-computers, data entry, output, system applications, etc.
  • Must be knowledgeable of principles of governmental accounting, including budgeting, cost reporting, taxation, etc.
  • Must possess the ability to examine and verify financial documents and reports.
  • Must be knowledgeable in auditing principles and practices.
  • Must not pose a direct threat to the health or safety of other individuals in the work place.
Physical and Sensory Requirements:
  • Must be able to move intermittently throughout the work day.
  • Must be able to speak and write the English language in an understandable manner.
  • Must be able to cope with the mental and emotional stress of the position.
  • Must possess sight/hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met.
  • Must function independently, have flexibility, personal integrity, and the ability to work effectively with residents, personnel, and support agencies.
  • Must meet the general health requirements set forth by the policies of this facility which include a medical and physical examination.
  • Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and at times hostile people within the facility.
  • Requires repetitive hand motion. Minimal lifting and carrying requirements.
  • May be necessary to assist in the evacuation of residents during emergency situations.
Acknowledgment:

I have read this job description and fully understand the requirements set forth therein. I hereby accept the position of Office Manager and agree to perform the identified essential functions in a safe manner and in accordance with the facility's established procedures. I understand that as a result of my employment, I may be exposed to blood, body fluids, infectious diseases, air contaminants (including tobacco smoke), and hazardous chemicals and that the facility will provide to me instructions on how to prevent and control such exposures. I further understand that I may also be exposed to the Hepatitis B Virus and that the facility will make available to me, free of charge, the Hepatitis B vaccination.

I understand that my employment is at-will, and thereby understand that my employment may be terminated at-will either by the facility or myself, and such termination can be made with or without notice.

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