Administrative Support Specialist

4 weeks ago


New York, New York, United States AEG Full time
Job Summary

The Administrative Assistant role at AEG is a dynamic position that requires a highly organized and detail-oriented individual to provide general administrative support to their department. The successful candidate will be responsible for preparing documents and presentations, processing incoming and outgoing correspondence, scheduling appointments, sending meeting notices, and maintaining electronic and hard files. Additionally, they may assist in the creation of artist settlement folders and sponsorship invoices.

Key Responsibilities
  • Provide general administrative support to the department, including preparing documents and presentations, processing correspondence, and scheduling appointments.
  • Manage and maintain supervisor's calendar, and make travel arrangements when necessary.
  • Prepare and submit purchase orders, check requests, and expense reports as needed.
  • Establish and maintain filing systems, contact lists, and other databases.
  • Support Manager, Sponsorships and PR Specialist with any ad hoc projects.
  • Setup of vendor files and the tracking of payment processing.
  • Other duties and special projects as assigned.

Requirements
  • High School Diploma or its equivalency.
  • 0-2 years of office administration work experience.
  • Strong written and verbal communication skills.
  • Ability to work independently and as part of a team.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook); and ability to learn required business systems.
  • Strong interpersonal and organizational skills.
  • Ability to prioritize and multi-task to meet deadlines.

Pay Scale: $20.15-$29.38

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