Client Relationship Manager

3 days ago


St Petersburg, Florida, United States Distinctive Beach Rentals Full time
Distinctive Beach Rentals - Client Success Manager

Estimated Salary: $60,000 - $80,000 per annum.

About the Role

We are seeking a highly skilled Client Success Manager to join our team at Distinctive Beach Rentals. As a key member of our client relations department, you will be responsible for building and maintaining strong relationships with property owners, ensuring their satisfaction and retention.

Key Responsibilities
  • Review quality control walks with Property Care Managers and address any unit needs or concerns.
  • Call 10 owners using quality control walk information and log conversations in the QC App.
  • Contact OWN and OWG arrivals for the following day.
  • Update property information in Track based on updates from Property Care Managers.
  • Contact owners regarding work exceeding contract limits.
  • Review previous day's work orders.
  • Liaise with Revenue and Marketing Managers to ensure property pacing goals are met.
  • Walk owner arrivals.
  • Respond promptly to owner calls, texts, and emails, ensuring the Sundown Rule is met.
Weekly Tasks
  • Reach out to HOAs for updates on buildings, amenities, and projects.
  • Meet with visiting owners in person.
  • Review closed work orders and billing for accuracy.
  • Ensure timely completion of COP/GOP process.
  • Meet with Property Managers to review portfolio action items and needs.
Monthly Responsibilities
  • Review QC walks from Property Care Managers, focusing on recommended repairs and owner denials.
  • Meet with the Director of Client Success to discuss portfolio opportunities and challenges, and create action plans.
  • Collaborate with colleagues in support positions (Accounting, Marketing, Guest Services, and Revenue) to maintain shared information and process updates.
  • Participate in development workshops with the Director of Client Success and Property Care Manager.
  • Review monthly owner statements for accuracy.
Ongoing Responsibilities
  • Review active inventory for top-grade opportunities.
  • Ensure owner contracts are complete, valid, and up-to-date.
  • Manage communications with owners regarding inclement weather and natural disasters.
  • Recommend annual preventative maintenance not included in the Rental Management Agreement.
  • Perform other tasks as assigned by the supervisor.
  • Key Performance Indicators (KPIs):
  • Achieve a net gain of 8 new inventory units annually.
  • Maintain owner credits at less than 0.5% of gross rents.
  • Ensure 100% accuracy on owner statements.
  • Document all owner communication.
  • Achieve a 4.5 Owner Survey score in communication.
  • Resolve work orders within 5 days.
  • Complete upgrade requests within 14 days.


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