Invoicing Specialist

4 weeks ago


Tacoma, Washington, United States SmartTalent Full time
Job Opportunity

We are seeking a highly organized and detail-oriented Invoicing Specialist to join our team at SmartTalent. As a key member of our operations team, you will be responsible for ensuring the accuracy and prompt completion of invoicing projects.

Key Responsibilities:

  • Interpret and apply contract language for invoicing.
  • Create complex invoices based on customer contracts and sales guidance.
  • Gather invoice backup documentation from both internal and external sources.
  • Prepare historical reports for customers and internal teams.
  • Assist sales executives with customer quotes.
  • Address and resolve invoicing inquiries from clients and internal stakeholders.
  • Develop and maintain written standard operating procedures.
  • Perform soft collection activities.
  • Process third-party invoices.

Additional Duties:

  • Answer and direct incoming calls for a team of 5-10 people.
  • Greet and assist office visitors.
  • Deliver exceptional customer service to both internal and external customers.
  • Additional duties as assigned based on business needs.

Requirements:

  • Two years of bookkeeping experience or a degree in accounting or business, plus one year of relevant experience.
  • Understanding of general accounting principles.
  • Ability to interpret business financial statements.
  • Proficiency in Microsoft Office Suite.
  • Experience in logistics, maritime industries, or heavy equipment is a plus.
  • Familiarity with AS/400 computer systems is a plus.

SmartTalent is an Equal Opportunity Employer.



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