Culinary Administrative Coordinator

4 weeks ago


Detroit Lakes, Minnesota, United States Ecumen Full time
About the Role

The Culinary Administrative Assistant plays a vital role in supporting the Culinary team by providing scheduling support and confidential administrative assistance. This position requires a high level of professionalism, excellent communication skills, and the ability to maintain confidentiality.

Key Responsibilities
  1. Provide scheduling support to the Culinary team, ensuring seamless coordination of tasks and activities.
  2. Answer phone calls politely and attentively, screen calls, route calls, and take messages for residents and staff.
  3. Compose, type, copy, and disseminate special reports, documents, and correspondence as directed from various departments and staff.
  4. Organize and maintain filing systems, including assembling medical charts, organizing, and purging medical records.
  5. Send and receive fax transmissions as directed.
  6. Assist with inventory control and purchasing and ordering Culinary and office supplies.
  7. Perform errands for the organization as assigned.
  8. Conduct projects as assigned.
Requirements
  • High School diploma or GED equivalent.
  • Excellent customer service and phone skills.
  • Ability to communicate effectively both verbally and written.
  • Computer skills and experience with Microsoft Word and Excel.
  • Ability to meet deadlines despite distractions and interruptions.
  • Ability to follow all safety rules, regulations, policies, and procedures of the facility, including but not limited to: Vulnerable Adult and Abuse Policy, HIPAA, Resident's Bill of Rights, Universal Precaution, AWAIR, OSHA, Right to know, SDS, ADA, HUD Policy and Procedures, Fair Housing laws and regulations.
Preferred Qualifications
  • Prior customer service experience preferred.
  • Experience working with seniors.
  • Must be able to maintain confidential treatment of information and communications.
Equal Opportunity Employer

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.



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