Administrative Support Specialist
7 days ago
Alma College is a private Phi Beta Kappa institution located in the center of Michigan's Lower Peninsula. We are committed to academic excellence and development of responsible leaders, where students thrive on challenging academic programs in a supportive, small-college environment emphasizing active, collaborative learning and close student-faculty interaction.
Estimated SalaryWe offer a competitive salary of $40,000 - $55,000 per year, depending on experience and qualifications.
Job DescriptionAn Administrative Support Specialist Performs Key Roles:
- General Office Duties: Prepare communication, classroom, presentation, or promotional materials; coordinate departmental mailings; complete work orders and purchase orders; coordinate classroom scheduling; and assure that office equipment is in working order.
- Customer Service: Provide professional, friendly, and responsive customer service to all constituents by answering calls and emails and providing accurate information to faculty, students, staff, alumni, vendors, and the public.
- Record-Keeping: Collect and maintain accurate records of programs; faculty CVs, office hours, and syllabi; and student activities.
- Financial Management: Maintain accurate records of department budgets and produce financial reports as needed.
- Special Projects: Assist with logistics of faculty searches as directed by the Provost's Office and facilitate special projects, activities, or events as assigned by the supervisor or designated department chairs.
To be successful as an Administrative Support Specialist, you should possess the following skills and qualifications:
- Professional Experience: Two years' experience in a professional office setting.
- Technical Skills: Proficiency in standard office software including Word, Excel, Acrobat Pro, databases, and mail merge.
- Interpersonal Skills: Ability to work independently with minimal supervision and to prioritize assignments from multiple sources. Ability to work cooperatively with all constituent groups.
As an employee of Alma College, you will enjoy a range of benefits, including:
- Competitive Salary: A salary of $40,000 - $55,000 per year.
- Opportunities for Growth: The chance to develop your skills and advance your career in a supportive and dynamic environment.
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