Office Coordinator

1 week ago


Charlestown, Massachusetts, United States ICBD Holdings LLC Full time

Company Overview

ABA Centers of America provides ABA (Applied Behavior Analysis) therapy and diagnostic services to people with autism. With a strong commitment to helping clients and families, we strive to make long waitlists for ABA therapy and autism diagnosis a thing of the past.

We are expanding rapidly but with careful attention to planning and resources, ensuring that client care remains at the center of everything we do.

About the Role

This Administrative Assistant position is responsible for providing administrative support to our team. As a key member of our office staff, you will be responsible for managing the office, overseeing supply needs, handling communications, and planning certain functions.

You will also act as the primary liaison among the company, staff, and office-building management, providing information, answering questions, and responding to requests.

In addition, you will oversee and achieve organizational goals while maintaining an efficient, productive, and positively cultured office and employee experience.

The ideal candidate will have excellent communication and interpersonal skills, be able to work effectively in a fast-paced environment, and possess a high level of integrity and professionalism.

Responsibilities

  • Ensure general management of the office, oversee supply needs, handle communications, and plan certain functions
  • Maintain facilities management, including space, cleanliness, relations, and facilitation of all office functions and services
  • Act as primary liaison among the company, staff, and office-building management to provide information, answer questions, and respond to requests
  • Oversee and achieve organizational goals while maintaining an efficient, productive, and positively cultured office and employee experience
  • Warmly greet visitors to our facility
  • Answer and direct phone calls promptly and field sales calls
  • Maintain office efficiency by arranging necessary repairs
  • Perform a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, forms, and faxes and sorting and distributing incoming mail
  • Schedule and track meetings and appointments
  • Assist the Director of Operations with staff schedules

Requirements

  • High-school diploma
  • 2-5 Years of experience in administrative office functions preferred
  • Willingness to submit to drug and background screenings

Estimated Salary: $45,000 - $60,000 per year, depending on experience

Location: Charlestown, MA

About ICBD Holdings LLC: We are a dynamic company dedicated to making a positive impact in the lives of people with autism. Our mission is to provide exceptional ABA therapy and diagnostic services to help individuals reach their full potential.



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