Proposal Coordinator
4 weeks ago
As a Proposal Assistant at Ampcus, you will play a critical role in supporting the development and submission of high-quality proposals to customers. Your primary responsibilities will include registering RFQ and RFPs, coordinating with internal and external resources, and preparing final proposals for submission. You will also be responsible for tracking bid results, participating in negotiations, and maintaining accurate records in the Offers & Orders database.
Key Responsibilities:
- Register RFQ and RFPs in Offers & Orders database and submit information to transformer plants for proposal preparation.
- Conform to commercial policies, including cost/price determination, profit requirements, and contractual terms and conditions.
- Assist transformer factories with technical, legal, or commercial clarifications and coordinate with internal and/or external resources.
- Prepare final proposals for submission, including documentation such as technical data sheets, bids forms, and commercial forms.
- Coordinate proposal submittal with business development and sales teams, track bid results, and participate in negotiations and bid modifications.
- Register bid results in Offers & Orders database and compile statistics on bid performance, hit rate, and market penetration.
- Receive orders from customers and prepare order entry information for transfer to project management and contract administration teams.
Requirements:
- Understanding of purchase order contract language and associated legal implications.
- Clear understanding of the sold product, including commercial and technical specifications, scope, schedule, and performance requirements.
- Thorough knowledge of drawing, bills of material, and related technical specifications.
- Good organizational skills to respond to multiple inquiries in a timely and professional manner.
- Ability to independently function in a changing, high-impact position with deadline and resource constraints.
- Experience with PC-based word processors and spreadsheets required.
- Some domestic and international travel may be required for coordination with manufacturing facilities.
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