Corporate Administrative Support Specialist
5 days ago
Hazen and Sawyer seeks a highly skilled Corporate Administrative Support Specialist to join our team. In this role, you will provide administrative support to our team of engineers and project managers.
Key Responsibilities- Greet and welcome guests, retrieve mail and receive parcel/package deliveries, and read and analyze incoming mail, packages, memos, letters, and reports to determine their significance and distribute appropriately.
- Create and maintain project information in project management systems, coordinate invoice routing, monitor payments to subcontractors and vendors, and track invoices receivable.
- Enter and maintain client, project, and prospect data in automated systems, prepare, edit, and format reports and memos to assist office staff, and notarize, file, copy and/or distribute documents.
- Make arrangements for meetings, such as coordinating catering for luncheons or coordinating travel, prepare documents or packages for shipment, and coordinate scheduling for both internal and external parties.
- Inventory and order office supplies, including organization of storage and supply rooms, and maintain general office up-keep and organization of front lobby, conference room, and office common space.
- A 2-year Associate's degree in a related field.
- 1-2 years of experience providing administrative support, preferably in the consulting industry.
- Knowledge of administrative and clerical procedures, systems, and other office procedures at a proficient level.
- Highly proficient in Microsoft Office - specifically Word, PowerPoint, and Excel.
- Physical ability and mobility to work in an office setting.
- Ability to travel to office and to other locations using private transportation.
- Ability to communicate efficiently, both verbally and in written form.
The estimated salary range for this position is $45,000 - $55,000 per year, depending on experience and qualifications. Hazen and Sawyer offers a comprehensive benefits package, including medical, dental, and vision insurance, 401(k) matching, and paid time off.
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