San Francisco Office Support Specialist
5 days ago
Clark Construction Group is seeking an experienced and organized Office Manager to join our team in San Francisco. The ideal candidate will have a proven track record of providing exceptional administrative support to senior leadership and managing day-to-day office operations.
In this role, you will be responsible for overseeing the smooth operation of our San Francisco office, ensuring that all administrative tasks are completed efficiently and effectively. This includes:
- Providing operational and logistical support to senior leadership
- Coordinating busy schedules and interacting with internal and external parties
- Delivering exceptional service to all internal and external clients and visitors
Responsibilities:
- 1. Provide operational and logistical support to senior leadership.
- 2. Coordinate busy schedules, interacting with both internal and external parties.
- 3. Deliver exceptional service to all internal and external clients and visitors.
- 4. Organize travel needs and prepare detailed travel itineraries for San Francisco leadership using Clark's travel site – Egencia.
- 5. Handle event planning to include involvement with volunteering initiatives, office parties, social events, all-hands meetings, and new hire orientation coordination.
- 6. Inventory, track, & order office and kitchen supplies; ensure workspace and kitchen are neat, clean, & organized.
- 7. Manage invoicing and expenses via Coupa system to include VP-level expense reports.
- 8. Oversee various vendors and related duties including maintenance, mailing/deliveries, office supplies, equipment, furniture, catering & food/beverage, office cleaning, and errands.
- 9. Property Management Liaison. Ensure rent & utilities are being paid, manage access to parking and suite.
- 10. Maintain office security by following safety procedures and controlling access via the reception desk (manage logbook, issue vendor keys).
Requirements:
The ideal candidate will have 3+ years of experience in an Office Manager or similar role supporting senior leadership and/or a department. You must be able to 'think on your feet' and solve problems, possess personal confidence and a passion for customer service, and demonstrate a can-do attitude with superior organizational skills and accuracy. Additionally, you should have clear and concise written and verbal communication skills, ability to juggle multiple competing priorities under deadlines, and proficiency in Microsoft Office applications, particularly Google Suite.
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