Administrative Support Specialist

3 weeks ago


Paramus, New Jersey, United States Hackensack Meridian Health Full time

About the Role:

The Administrative Assistant III is a vital member of our team at Hackensack Meridian Health, providing administrative support to ensure the smooth operation of our department. This role requires a high level of organization, communication, and technical skills to maintain our daily activities.

Key Responsibilities:

  • Schedule appointments, meetings, and conferences for departmental personnel using our interdepartmental and hospital-wide computerized scheduling systems.
  • Prioritize calls through a screening process, transfer calls, record messages, and deliver them to the appropriate personnel.
  • Coordinate special projects as instructed, compose memos, transcribe notes, and research and create presentations.
  • Generate reports, handle multiple projects, and prepare and monitor invoices and expense reports.
  • Take and/or transcribe minutes at meetings.
  • Review and distribute daily mail correspondence to the appropriate personnel.
  • Order office supplies and maintain inventory.
  • Maintain up-to-date departmental manuals and files.
  • May assist with compiling and developing the annual budget.
  • Meet both department and individual goals.
  • Adhere to the standards identified in the Medical Center's Organizational Competencies.

Requirements:

  • High School diploma, general equivalency diploma (GED), and/or GED equivalent programs.
  • Strong skills in MS Office Applications.
  • Experience in healthcare or corporate sectors.
  • Minimum of 7 years of experience in the field or in a related area or related higher levels of education achieved.

Preferred Qualifications:

  • Associate degree or higher.

At Hackensack Meridian Health, we value our team members and strive to create a supportive and collaborative work environment. If you are a motivated and organized individual with a passion for administrative work, we encourage you to apply for this exciting opportunity.



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