Administrative Support Professional
7 days ago
Volt, a leading provider of staffing solutions, is seeking a skilled Secretary III to join its team in San Luis Obispo, CA. This full-time position offers a competitive hourly pay rate of $21.47-$26.86, with opportunities for career growth and professional development.
About the Role
The successful candidate will provide comprehensive administrative support to the Manager of Services and Supports and the broader team. Key responsibilities include:
- Supporting the Manager of Services and Supports as required.
- Aiding the primary contact in managing the Exception process when necessary.
- Preparing and generating reports, correspondence, documents, and memoranda for the team.
- Processing Early Start denial/acceptance letters and Age 3 denial/acceptance letters within a 2-day turnaround from receipt.
- Performing demographic updates, case file changes, and maintaining records of closed, inactive, and updated reports/contact history.
- Typing letters and other documents as needed.
- Assisting with the distribution of incoming and outgoing mail.
- Printing RC notes on scheduled dates for individuals served, except for those who are closed, inactive, transferred, or deceased.
- Handling 3770 and CDER forms as required.
- Performing general office duties including photocopying, faxing, scanning, and mailing documents.
- Developing tables and forms such as OD schedules, sign-out books, and other necessary documents for the team.
- Gathering data, compiling reports, and preparing files for team audits, including DDS and peer reviews.
- Preparing referral packets for the team.
- Managing monthly filing for three service coordinators.
- Rotating on the switchboard and performing reception duties as required.
- Arranging appointments and meetings for the department.
- Requesting medical records with a 2-day turnaround from receipt.
- Ensuring copier and fax machines are stocked with supplies.
- Preparing closure, transfer, inactive, multi-volume, and deceased files accordingly.
- Assisting in maintaining office supplies, agency forms, and information.
Requirements
To be considered for this exciting opportunity, applicants must possess the following qualifications:
- Proven experience in a medical administrative role.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication abilities.
- Proficiency in office software and equipment.
Benefits
Volt offers a comprehensive benefits package, including health, dental, vision, term life, short-term disability, AD&D, 401(k), sick time, and paid leaves (as required by law). The company is an equal opportunity employer and prohibits any kind of unlawful discrimination and harassment.
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