Logistics and Administrative Expert

7 days ago

Tucson, Arizona, United States SWCA Environmental Consultants Full time

About the Opportunity

SWCA Environmental Consultants, a growing employee-owned firm, is seeking a skilled Logistics and Administrative Specialist to support its Southern Arizona team. With offices across the United States, SWCA is one of the largest environmental compliance firms and ranks among Engineering News-Records Top 200 Environmental Firms.

The ideal candidate will be a proactive, organized problem solver with strong communication skills, dedicated to supporting a dynamic team for smooth and efficient operations. This position requires the ability to work both independently, as well as collaboratively with all members of the team.

Key Responsibilities:

  • Logistics Coordination
    • Manage field logistics for Southern Arizona staff, including coordinating with project/task managers regarding fieldwork needs; scheduling staff for fieldwork; arranging vehicles, equipment, and supplies for field staff; and collecting vehicle inspection logs and expense receipts.
    • Serve as the Office Safety Representative and manage health and safety compliance tasks, scheduling training courses, and monthly reporting.
    • Manage assets/inventory, maintenance, organization, and billing of field data and safety equipment, including technology asset management (e.g., field tablets and GPS equipment).
    • Organize safety gear, securing travel, outgoing and incoming forms and data, tracking expenditures and reconciling billing.
    • Procuring Certificates of Insurance to meet contract requirements as needed.
    • Manage fleet of company-owned and rental vehicles (including drop off and pick-ups), and coordinating vehicle maintenance and repairs as needed.
  • Administrative Responsibilities
    • Administrative tasks such as office supply orders, mail/FedEx, picking up groceries/errands, maintaining break room, document production, and other office-related tasks.
    • Coordinate both onsite and offsite meetings, conferences, and community volunteer events.
    • Host virtual meetings (via Teams or Zoom) for the Southern Arizona team.
    • Onboard new employees and offer on-site orientation.
    • Setup desks for new hires with monitor, laptop, keyboard and mouse. Coordinate shipping and receiving of equipment.
    • Manage office equipment, vendors and act as a point of contact with property ownership.

Requirements:

  • Minimum of a High school diploma (or GED equivalent) required.
  • Minimum of two (2) years of experience in environmental consulting, natural resources management, office management, logistics, or administrative assistance experience.
  • Demonstrated proficiency in MS office applications including Word, Excel, Teams, and Power Point (preferably Version 2010) and other common software applications such as Adobe Acrobat Professional.
  • Proficiency in Zoom and MS Teams video meeting platforms, or a strong willingness to learn this skill.
  • Current and valid drivers license, with the ability to drive multiple types of vehicles, including trucks and 4x4s.
  • Ability to lift up to 30 lbs.

Estimated Salary: $25.00-$32.50 per hour

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