Administrative Support Specialist

4 weeks ago

Washington, Washington, D.C., United States Avantgarde Full time
POSITION SUMMARY
The AvantGarde, LLC Senior Administrative Assistant provides administrative support to the senior management team and personnel overseeing a variety of civil rights programs. Key responsibilities include day-to-day operations, such as answering calls, scheduling meetings, drafting correspondence, preparing reports, maintaining records, managing travel authorizations and vouchers, and creating procurement requests. The successful candidate must handle sensitive information confidentially.

ESSENTIAL DUTIES AND RESPONSIBILITIES

•Proofread and edit draft documents for grammar, spelling, punctuation, clarity, and conciseness of content in accordance with departmental format and style.

•Maintain records and files adhering to the established filing system maintenance guidelines.

•Receive and disseminate mail, paying close attention to identify the appropriate recipients, date stamping when and where required.

•Enter data into the correspondence/complaint systems.

•Preserve confidentiality at all times.

•Prepare documents from manuscripts and verbal instructions, such as briefings and training materials.

•Maintain a professional business appearance and etiquette while interacting with internal and external personnel, stakeholders, and visitors.

•Perform other duties as assigned.

QUALIFICATIONS, KNOWLEDGE AND SKILLS

•High School Diploma and 2-3 years of administrative office experience, or the equivalent combination of education, training, and experience.

•Experience working in a fast-paced environment, prioritizing assignments to meet deadlines, and managing multiple projects.

•Experience preparing documents from manuscripts and verbal instructions and maintaining records.

•Ability to work independently to complete tasks.

•Strong office administration, organizational, time management, and multitasking skills.

•Proficiency using the Microsoft Office Suite of applications.

•Excellent written and verbal communication, problem-solving, and critical thinking skills.

•Strong teamwork and collaboration skills

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