High-Level Executive Support Professional

19 hours ago

Boca Raton, Florida, United States Black Dragon Capital Full time
Job Summary

We are seeking an experienced High-Level Executive Support Professional to join our team at Black Dragon Capital. This is a unique opportunity to work with a minority-controlled, growth driven private equity fund that focuses on technology investment opportunities in industries disrupted by digitization.

About Us

Black Dragon Capital is a dynamic and innovative firm that values diversity, meritocracy, and high performance. We have a track record of creating market leading companies and driving above market returns. Our team members are culturally or gender diverse, and we strive to foster a supportive and welcoming workplace.

Responsibilities
  • Anticipate the needs and preferences of our C-level executives, anticipating direction and planning accordingly.
  • Compose, prepare, or process confidential correspondence and documents, demonstrating discretion and protection for the organization.
  • Assist in preparing Microsoft Office365 deliverables, including processing changes and finalizing document formats in Word, PowerPoint, and Excel.
  • Research, prioritize, and follow up on incoming issues and concerns addressed to the team.
  • Provide sophisticated calendar management: prioritize inquiries and requests, troubleshoot conflicts, make judgments, and recommendations to ensure smooth day-to-day engagements. Keep executives updated on upcoming meetings, events, or changes to their schedules.
  • Serve as the administrative liaison to others in the Company and with clients.
  • Travel arrangements: book flights and hotels, sort out ground transport, airport meet-and-greet bookings, and facilitate travel itineraries, ensuring executives are updated on last-minute changes.
Additional Responsibilities
  • Analyze project standards, methodologies, and impacts with detailed Project Plans, including required activities, tasks, issues, and resources requirements for successful and timely project completion.
  • Provide regular project status reports as required, working and communicating with project team members as needed.
  • Develop and report appropriate project metrics.
  • Work with operations leadership to determine, analyze, and formulate good practices, workflow processes, issues, and potential solutions on projects.
Facilities Administration
  • Oversee daily office operations, ensuring office processes run smoothly.
  • Maintain day-to-day operations of facilities, including delegating or completing maintenance orders.
  • Collaborate with accounting and CEO on budgeting for facilities needs.
  • Help establish and maintain office procedures.
  • Support company operations by maintaining office systems.
  • Handle office-related inquiries and provide general support to visitors.
  • Plan in-house or off-site activities, such as parties, celebrations, and conferences.
  • Liaise with facility management vendors, including cleaning, catering, and security services.
Requirements
  • Must work US hours with 24x7 availability due to the nature of the position.
  • Must be willing to travel within the US and internationally for conferences, business events, and industry events as needed for event support.
  • Significant executive support experience, including supporting C-level executives, with a minimum of 10 years' experience working with a C-level executive.
  • Minimum 3 years' experience as a Facilities and/or Large Office Manager or Administrator.
  • Must have at least 5 years of Executive Assistant, Financial Analyst Admin Assistant, or Virtual Assistant experience in a fast-paced environment.
  • Bachelor's degree in business administration or finance, preferred.
  • Excellent written and oral communication skills with a keen eye for detail.
  • Ability to work independently and prioritize accordingly to effectively manage multiple projects and deadlines.
  • Highly tech-savvy and exceptional proficiency in Microsoft Office365.
  • Strong organizational and communication skills.
  • Should have experience communicating with senior executives and partners.
Compensation

The estimated salary for this position is $80,000 - $110,000 per year, depending on experience, based on national averages in Southern Florida.

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