Administrative Coordinator for Oil and Gas Industry
7 days ago
We are seeking a highly skilled Administrative Coordinator to join our team at LHH Recruitment Solutions in Houston, TX.
Salary Range: $50,000 - $55,000 annually (DOE), or approximately $24.00 - $26.44 per hour.
Job ResponsibilitiesThe successful candidate will be responsible for managing the front desk daily, performing administrative tasks, and being the first point of contact for our company.
Main Duties:
- Answering, screening, and directing calls on a multi-line phone system.
- Greeting and welcoming guests as they arrive at the office.
- Opening, sorting, and distributing incoming mail, collecting, sealing, and stamping outgoing mail, preparing and forwarding outgoing mail and packages.
- Maintaining the reception area and conference rooms, ensuring they are tidy and presentable with necessary stationery and materials.
- Ensuring office security by following safety procedures and controlling access via the reception desk.
- Assisting with vendor setup.
- Ordering and maintaining supplies, arranging equipment maintenance, and keeping the break room area stocked and organized.
- Preparing and maintaining meeting and conference room reservation and catering schedules, circulating the schedule to appropriate staff.
- Ordering breakfast/lunches for onsite meetings when requested, coordinating pick-up or delivery services.
- Assisting with various administrative duties including PDF conversion, division orders, and correspondence.
To be considered for this role, candidates should have:
- A high school diploma or GED.
- Bilingual skills are a plus but not required.
- Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word).
- Strong written, verbal, and interpersonal communications skills, including the ability to listen attentively and communicate information clearly and effectively.
- Strong organizational skills, able to manage priorities and workflow.
- A minimum of 2-4 years of experience in an admin/receptionist/EA role.
- Oil and gas industry experience is required.
LHH Recruitment Solutions offers a comprehensive benefits package, including medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and a 401K plan.
Candidates may be eligible for paid leave, including Paid Sick Leave, as well as Holiday pay where applicable.
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