Executive Assistant to the Chief Sales Officer

3 weeks ago


Newport News, Virginia, United States New Riff Distillery Full time

Job Summary:

New Riff Distilling is seeking a highly organized and proactive Executive Assistant to support the Chief Sales Officer (CSO) in managing the overall sales strategy.

The ideal candidate will provide essential administrative support and assist with day-to-day operations, allowing the CSO to focus on driving growth and managing relationships across the company's distribution and direct-to-consumer channels.

This is a full-time, in-office, salaried position, generally working 40-45 hours per week, Monday-Friday.

Key Responsibilities:

  • Manage the CSO's calendar, schedule meetings, and prepare documents, presentations, and expense reports.
  • Prepare agendas, organize materials, and coordinate logistics for meetings with internal teams and external partners.
  • Take meeting minutes and follow up on action items as needed.
  • Organize, maintain, and update digital and physical files to ensure quick and easy access to important information.
  • Assist with managing expense reports and tracking budgets related to the CSO's projects and travel.
  • Prepare and submit reports on behalf of the CSO.
  • Assist in organizing and tracking tasks, deadlines, and projects to ensure that key initiatives are on schedule and aligned with company goals.
  • Arrange travel itineraries, including flights, accommodations, and ground transportation.
  • Prepare detailed travel itineraries and handle any changes or issues that arise.
  • Assist in managing office supplies, coordinating vendor services, and ensuring smooth day-to-day office operations where necessary.
  • Serve as a point of contact for external partners, accounts, and distributors, ensuring professional communication and relationship management.
  • Communicate regularly with a wide range of staff, customers, board members, and partners via phone, email, and paper correspondence, ensuring professionalism and clarity in all interactions.

Requirements:

  • 3-5 years of experience in an administrative or executive assistant role.
  • Exceptional organizational skills with the ability to manage multiple projects and priorities simultaneously.
  • Strong written and verbal communication skills, with an emphasis on professionalism and clarity.
  • Expert proficiency in Google Suite of Apps – Calendar, Gmail, Drive.
  • Experience with calendar management.
  • Proficient in basic math and Microsoft Excel – ability to build basic tables, functions, and charts, and understand percentages and visual presentation of data.
  • Ability to handle confidential information with integrity and discretion.

Preferred Qualifications:

  • Prior experience supporting senior executives in a dynamic, fast-paced environment.
  • Strong time management skills and attention to detail.
  • Ability to anticipate the needs of the CSO and take initiative.

About New Riff Distilling:

New Riff Distilling is an equal opportunity employer and welcomes people from all backgrounds, experiences, abilities, and perspectives to apply.

We believe in a very simple rule - if we treat the people right, with respect and fairness, the whiskey will turn out right too.

We offer world-class benefits that are 100% employer-paid, including flexible PTO, 401K, and paid parental leave.



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