Executive Administrative Support Specialist

5 days ago


New Orleans, Louisiana, United States US Ghost Adventures Full time
About US Ghost Adventures

We are a dynamic and innovative company seeking an experienced Executive Administrative Support Specialist to join our team.

Job Overview

This is a 90-day contract role with the possibility of being hired on full-time. The successful candidate will be hybrid remote, working physically on-site at our location, but also having the flexibility to work from home.

Key Responsibilities
  • Administrative Support: Provide high-level administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, arranging conference calls, and scheduling meetings
  • Receptionist Functions: Work in a receptionist function at a historic property; accept packages; admit contractors working on-site, etc.
  • Visitor Management: Greet visitors, answer calls, fielding them accordingly, scheduling appointments and providing daily reminder calls for upcoming appointments
  • Document Management: Assist with addressing customer questions and requests, retrieving files, filing documents, and uploading documents into the data management system
  • Project Coordination: Let contractors into the property who are repairing and updating the property, and sometimes supervise them while they are on-site
  • Bid Management: Contact construction contractors and take bids for various projects
  • Data Entry: Prepare and update spreadsheets and project tracking data
Requirements
  • Technical Proficiency: Comfortable with technology
  • Mobility: Able to go up and down flights of stairs
  • Flexibility: Flexible, and able to work in a fast-paced environment where tasks may change or you have multiple projects to own and track
  • Organization: Highly organized
Compensation

The estimated salary for this position is $16.50 - $18.50 per hour, commensurate with experience.

Please note that we offer competitive compensation and benefits packages to our employees.



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