Executive Administrative Support Specialist
5 days ago
We are a dynamic and innovative company seeking an experienced Executive Administrative Support Specialist to join our team.
Job OverviewThis is a 90-day contract role with the possibility of being hired on full-time. The successful candidate will be hybrid remote, working physically on-site at our location, but also having the flexibility to work from home.
Key Responsibilities- Administrative Support: Provide high-level administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, arranging conference calls, and scheduling meetings
- Receptionist Functions: Work in a receptionist function at a historic property; accept packages; admit contractors working on-site, etc.
- Visitor Management: Greet visitors, answer calls, fielding them accordingly, scheduling appointments and providing daily reminder calls for upcoming appointments
- Document Management: Assist with addressing customer questions and requests, retrieving files, filing documents, and uploading documents into the data management system
- Project Coordination: Let contractors into the property who are repairing and updating the property, and sometimes supervise them while they are on-site
- Bid Management: Contact construction contractors and take bids for various projects
- Data Entry: Prepare and update spreadsheets and project tracking data
- Technical Proficiency: Comfortable with technology
- Mobility: Able to go up and down flights of stairs
- Flexibility: Flexible, and able to work in a fast-paced environment where tasks may change or you have multiple projects to own and track
- Organization: Highly organized
The estimated salary for this position is $16.50 - $18.50 per hour, commensurate with experience.
Please note that we offer competitive compensation and benefits packages to our employees.
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