Administrative Specialist II

3 days ago

Seattle, Washington, United States King County Full time
About the Role

We are seeking a highly skilled and detail-oriented Administrative Specialist II to join our team at King County. As an Administrative Specialist II, you will provide administrative support to our Human Resources department, ensuring the smooth operation of our office and delivering exceptional customer service to employees, candidates, and customers.

Key Responsibilities
  • Provide specialized and technical program-specific information to current and prospective employees, and the general public, over the telephone, in writing, and/or in person.
  • Establish, maintain, track, and/or retrieve information and compile data that may require information searches through files, contracts, records, or computer files, including spreadsheets and/or customized database applications.
  • Assist with paperwork and processes for new hires, stakeholder backgrounds, and the creation of jail identification.
  • Support leave management operations, including monitoring incoming paperwork, responding to requests for information, and sending correct forms to employees based on their needs.
  • Interview internal and/or external customers to establish program-specific documentation and/or identify services needed.
  • Perform data entry and maintain HR databases; conduct standard reporting.
  • Maintain, inventory, order, collect, and distribute supplies and/or equipment to employees.
  • Compose, draft, type, and/or word process, proofread, and edit documents, and/or correspondence to ensure the use of proper grammar and established procedures.
Requirements
  • Two (2) years full-time office work experience, including one year of experience working with complex processes in high quantity/high volume customer service and complex administrative functions, and one year of records maintenance experience.
  • High School Diploma or GED.
  • Must be proficient in the use of general office equipment, including sufficient knowledge to scan, copy, and fax.
  • Strong verbal and written communication skills.
  • Ability to work in a fast-paced environment and multi-task as needed.
  • Experience responding to urgent requests, as well as responding to confidential requests and in effectively managing both those requests and responses.
  • Intermediate to advanced skill level in Adobe and Microsoft Office Suite, including Word and Excel.
Desirable Qualifications
  • Experience providing administrative support in a human resource setting in a unionized environment.
  • Experience supporting leave management operations.
  • Experience using PeopleSoft.
How to Apply

Please submit your current resume and a cover letter detailing your experience and qualifications. Completion of the full King County application and the supplemental questionnaire is required. Resumes or letter of interest alone WILL NOT substitute for a full application.

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