Executive Assistant I

4 weeks ago


Chicago, Illinois, United States Stand 8 Full time
Job Description

STAND 8 is seeking a highly organized and proactive Executive Assistant to support the President of Media Sales. This role is ideal for someone with significant experience providing comprehensive support to C-Suite Executives or higher, particularly in Media Sales.

Responsibilities
  • Provide executive-level support to the President of Media Sales, including managing schedules, travel logistics, and communications.
  • Anticipate the needs of the executive and handle tasks proactively.
  • Coordinate travel arrangements, including flights, accommodations, and ground transportation.
  • Manage complex calendars, ensuring efficient scheduling and prioritization of meetings and events.
  • Assist with preparing presentations, reports, and other materials for executive meetings.
  • Handle sensitive and confidential information with discretion.
  • Collaborate with internal teams and external stakeholders on behalf of the executive.
  • Take initiative on both routine tasks and large projects, ensuring deadlines are met.
Requirements
  • 8-10 years of experience as an Executive Assistant, supporting C-Suite Executives or higher.
  • Strong understanding of travel logistics and ability to manage complex travel itineraries.
  • Excellent verbal and written communication skills.
  • Ability to anticipate needs and be proactive in handling tasks and projects.
  • Highly organized, with the ability to manage multiple priorities in a fast-paced environment.
  • Proven experience with calendar management and executive scheduling.
  • Team player with a positive attitude and strong initiative.
Benefits
  • Medical coverage and Health Savings Account (HSA) through Anthem.
  • Dental/Vision/Various Ancillary coverages through Unum.
  • 401(k) retirement savings plan.
  • Company-paid Employee Assistance Program (EAP).
  • Discount programs through ADP WorkforceNow.

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