Administrative Support Specialist

2 weeks ago


Florence, South Carolina, United States Bowhead Full time
Job Summary

Bowhead is seeking a highly organized and detail-oriented Administrative Support Specialist to provide Document Management Support Services to the Office of Principal Legal Advisor (OPLA). The successful candidate will be responsible for maintaining and organizing files, managing mail, scanning documents, and entering/uploading data into PLAnet (OPLA's electronic alien file repository).

Key Responsibilities
  • Manage and maintain files, both physical and electronic, in accordance with ICE and NARA General Records Schedule document retention standardization policy and procedures.
  • Receive, open, date stamp, sort, and distribute in-bound mail, including paper and electronic correspondence and packages.
  • Interfile correspondence in case files and shelve/re-shelve files as appropriate.
  • Utilize the RAILS automated file system to locate files and for internal and external file transfers.
  • Assist with Freedom of Information Act (FOIA) requests and route or file materials that concern legal or specialized matters.
  • Enter/upload data into PLAnet, including but not limited to the recording of receipt of motions, notices of appeal, briefing schedules, and court decisions.
Requirements
  • High School Diploma or equivalent required.
  • Minimum of one (1) year experience in an administrative office environment required.
  • Extensive computer/PC knowledge required, including spreadsheet software, word processing software, and knowledge of MS Office Suite.
  • Must be able to successfully pass a federal background investigation and pre-employment drug screen.
Physical Demands
  • Must be able to lift up to 35 pounds.
  • Must be able to stand and walk for prolonged amounts of time.
  • Must be able to twist, bend, and squat periodically.
Security Clearance

Must be able to obtain a security clearance at the DHS ICE T2 level.



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