Administrative Support Professional
1 week ago
Kean Miller is a leading law firm with a strong presence in The Woodlands, Houston, Lake Charles, Shreveport, Lafayette, Baton Rouge, and New Orleans. With over 200 attorneys across our offices, we provide comprehensive legal services to individuals, businesses, and industries driving the regional economy.
Compensation PackageWe offer a competitive salary ranging from $45,000 to $55,000 per annum, depending on experience.
Job SummaryWe are seeking an organized and detail-oriented Receptionist to join our team in our Woodlands office. As a key member of our support staff, you will be responsible for providing exceptional administrative support, ensuring a smooth and efficient workflow.
Main Responsibilities- Phone Management: Answer all incoming calls, transferring them to the relevant extensions or taking messages as needed.
- Visitor Services: Greet clients warmly, collect necessary information, and ensure they receive a professional welcome in line with our firm standards.
- Desk Organization: Maintain a clean, well-stocked, and organized reception area, including the guest lounge.
- Mail Handling: Process incoming and outgoing mail, including courier services, while coordinating with support staff on handling procedures.
- Conference Room Scheduling: Reserve and coordinate conference rooms using our Meeting Planning Software.
- Meeting Preparation: Prepare conference rooms for meetings, including making coffee, stocking beverages, and ordering meals if necessary.
- Documentation: Create and update documentation for reception desk and conferencing procedures as needed.
- Errands: Run occasional business-related errands.
- Supply Management: Place orders with vendors to maintain a well-stocked Break Room and Copy Center.
- Clerical Support: Assist attorneys with document preparation, copying, scanning, and filing.
- Service Requests: Handle service requests promptly and professionally.
- A high school diploma with some college preferred.
- Prior experience in a similar role.
- Availability to work 8:00 a.m. - 5:00 p.m.
- A professional and polished demeanor and appearance.
- A positive attitude with extraordinary customer service skills.
- Excellent organizational skills with the ability to multitask effectively.
- The capacity to problem-solve and follow up independently.
- Willingness to learn AV equipment.
- A clean driving record.
- A team player willing to assist with anything.
We offer a people-driven culture, meaningful work, competitive salaries, generous paid time off, and an extensive benefits package that includes health, life, disability, dental, vision coverage, and 401(k).
Kean Miller LLP is committed to providing equal employment opportunities to all applicants and employees in compliance with applicable state, federal, and local laws. We strictly prohibit discrimination based on various protected characteristics, including race, color, sex, national origin, ethnicity, age, disability, gender identity, transsexual status, sexual orientation, military or veteran status, religion, creed, genetic tests or genetic information, sickle cell trait, or any other protected status.
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