Administrative Support Coordinator Specialist
7 days ago
This role involves scheduling meetings, handling correspondence, and preparing reports and presentations. Additionally, the Administrative Support Coordinator will handle travel arrangements for staff members and serve as a point of contact for internal and external stakeholders, ensuring efficient communication and timely resolution of inquiries.
Key Responsibilities- Appointment Scheduling: Manages President's calendar and independently schedules appointments.
- Travel Arrangements: Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompanies President when requested.
- Customer Support: Screens incoming calls and correspondence and responds independently when possible.
- Document Preparation: Prepares memorandums outlining and explaining administrative procedures and policies and monitors compliance.
- Record Keeping: Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings.
- Database Management: Creates and maintains database and spreadsheet files.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
QualificationsA bachelor's degree or equivalent from a four-year college is preferred, but an Associate's Degree from a two-year institution is required. At least two years of administrative experience, including word processing, document control, and preparation of spreadsheets, is requested.
Language SkillsAbility to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.
Mathematical SkillsAbility to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
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