Administrative Coordinator for Psychology Department

6 hours ago


Chicago, Illinois, United States DePaul University Full time

DePaul University is seeking an Administrative Coordinator to support the day-to-day operations of the Psychology Department. This role will work closely with the Chair and other faculty and staff members to manage the department's administrative tasks, supervise staff members, and collaborate on various projects.

Key Responsibilities:
  • Department Operations
    • Makes day-to-day department operational decisions.
    • Supervises full-time and part-time staff members.
    • Collaborates with various staff, faculty, graduate students, and other departments on day-to-day issues and special projects and events.
  • Course Scheduling and Staffing
    • Assists the Chair with Psychology's undergraduate and graduate course schedule and staffing.
    • Generates course schedule on a quarterly basis in partnership with Program Directors and Chair.
  • Purchasing, Graduate Assistant, and Student Employee Processes
    • Oversight of purchasing and supply orders for department, along with faculty for their grants with part-time coordinator.
    • Oversight of graduate assistantship funding, processes stipends, coordination of bi-weekly time hour reporting and approvals for approximately 50 graduate students and URAP recipients as well as all graduate assistant payments.
    • Oversight of all student worker hiring, and responsible for time-sheet approval for student employees.
  • Special Projects and Decision Making
    • Assists Chair in Decision Making: staff supervision, class scheduling, purchasing, processing of part-time instructor hiring and recruitment.
    • Troubleshoots personnel and organizational issues.
    • Conducts special analytical projects including financial and enrollment issues.
Requirements:
  • Bachelors degree required. Master's degree desirable, but not required.
  • Minimum of five years in administrative level position with academic and supervisory experience preferred.
  • Excellent interpersonal, communication, writing, problem solving, and analytical skills.
  • Ability to handle highest level confidential information.
  • Detail orientation and ability to effectively manage multiple tasks.
  • Must be able to take the initiative and creatively problem solve.
  • Experienced with PeopleSoft or other enterprise-wide systems.
  • High level of proficiency with MS Office Suite, particularly Excel.
Benefits:

Working at DePaul University offers a range of benefits, including top choice medical, dental, and vision benefits, retirement plan matching contribution of 10%, tuition waivers for employees and dependents, generous paid time off, sick time, holidays, floating holidays, and more.

Estimated Salary:

The estimated salary for this position is around $60,000-$80,000 per year, based on industry standards and location.



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