Business Operations Manager

5 days ago

Pensacola, Florida, United States Manna Food Bank, Inc. Full time

Job Overview

Manna Food Bank, Inc. is a leading non-profit organization in the area, dedicated to fighting hunger and providing essential services to the community.

We are seeking an experienced Business Operations Manager to join our team, responsible for ensuring the daily, weekly, and monthly financial responsibilities of the organization are completed with detail, accuracy, completeness, and on time.

The successful candidate will have a strong background in finance, accounting, and operations, with excellent analytical, problem-solving, and communication skills.

About the Role

This is a key position within the organization, reporting directly to the Executive Director. The Business Operations Manager will be responsible for managing accounts payable and accounts receivable, processing all financial and in-kind gifts, administering payroll, generating reports, and supporting budget planning and execution.

Additionally, the role will involve tracking, reviewing, and ensuring operational reports are accurate and timely, serving as staff support during on-site client service delivery, maintaining decorum and confidentiality in dealing with donor and client information, and assisting in general office duties.

Key Responsibilities

  • Manage accounts payable and accounts receivable, including invoicing, payments, and reconciliations, using QuickBooks
  • Process all financial and in-kind gifts from a variety of sources, generate donor acknowledgements as needed
  • Administer payroll on a bi-weekly basis through Landrum, manage employee benefits, update employee records as needed, and set up new hires
  • Generate reports as needed, including P&Ls, Balance Sheet, and Cash Flow, support budget planning and execution
  • Track, review, and ensure operational reports are accurate and timely, including client services and donor management systems
  • Serve as staff support during on-site client service delivery, maintain decorum and confidentiality in dealing with donor and client information
  • Assist in general office duties, including managing incoming and outgoing communications, coordinating appointments, and providing support to individual team members

Requirements

  • Bachelor's degree in Accounting, Finance, or related field required; college degree or equivalent work experience preferred
  • At least 3 years of experience in finance, accounting, or business operations, preferably in a non-profit setting
  • Proficient in QuickBooks, Microsoft Office Suite (Outlook, Word, Excel, etc.), and web proficiency
  • Excellent analytical, problem-solving, and communication skills, with ability to work with diverse stakeholders
  • Ability to lift up to 50 pounds, valid Florida driver's license, and safe driving record

What We Offer

Manna Food Bank, Inc. offers a competitive salary range of $60,000 - $80,000 per year, depending on experience, plus a comprehensive benefits package, including paid vacation and sick leave, health insurance reimbursement, and a retirement plan.

We value diversity, equity, and inclusion in the workplace and strive to create a supportive environment for our employees to grow and develop their skills and talents.

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