Eastman Aviation Department Assistant
1 week ago
About Eastman Chemical Company
">Founded in 1920, Eastman is a leading global specialty materials company. Our mission is to enhance the quality of life in a material way by delivering innovative products and solutions while maintaining a commitment to safety and sustainability.
We work closely with our customers to grow our leading positions in attractive end markets such as transportation, building and construction, and consumables. As a globally inclusive and diverse company, we employ approximately 14,000 people around the world and serve customers in more than 100 countries.
Part-time Administrative Assistant Opportunity
We are seeking a highly qualified candidate to fill a part-time (20 hours per week) position of Administrative Assistant to the Aviation Director and the Aviation department at our hangar at the Tri-Cities Airport in Blountville, TN.
The ideal candidate is flexible, proactive, and professional with demonstrated capability working in a high-energy, team-oriented environment. This individual must demonstrate ability to effectively plan, schedule, and organize. They will be the primary backup for the Corporate Flight Scheduler.
Key Responsibilities
- Manage daily communication including telephone, mail and email correspondence.
- Place orders for office supplies and aviation parts as needed.
- Monitor property security and gate entrance, screening all persons requesting access to the Eastman Aviation Operations area.
- Coordinate Department team meetings and record minutes.
- Assist pilots with travel needs that may arise.
- Back-up Corporate Flight Scheduler as needed.
- Maintain organized records for time entries.
- Enter and approve timesheets in Workforce in a timely and efficient manner.
- Process all Eastman Aviation invoices by coding with correct cost center and cost element.
- Reconcile 3 purchasing cards in Concur allocating them to the correct cost center and cost element.
- Work with accounting as needed to ensure all payments are handled in a timely and efficient manner.
Requirements
- A minimum of 3+ years administrative experience required.
- Excellent organizational, interpersonal, oral and written communication skills.
- Exceptional attention to detail, with the ability to produce accurate, error-free work.
- Knowledge of Microsoft Word, Excel, Sharepoint and PowerPoint skills.
- Capability of maintaining discretion and confidentiality.
- Ability to handle and prioritize multiple tasks simultaneously in a deadline-driven, fast-paced environment.
- Follower through skills.
- Patient and pleasant interaction with others; service-oriented.
- Ability to take initiative and assume responsibility for the Corporate Flight Scheduler.
- High degree of professionalism.
- Excellent judgment and decision-making skills.
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