Administrative Support Specialist

6 days ago


Villanova, United States Villanova University Full time
About This Opportunity

We are seeking an experienced Administrative Support Specialist to join our team at Villanova University. As a key member of our department, you will provide administrative support to the Department Chairperson and faculty members, ensuring the smooth operation of our daily activities.

Job Responsibilities
  • Support the Chairperson's Activities: Maintain the Departmental and Chair's calendars, work with the Chairperson to develop programs and policies, and communicate tasks/assignments/deadlines to Chemistry faculty and staff.
  • Hiring and Onboarding: Work in PeopleAdmin to post positions, oversee hiring processes, and manage adjunct faculty payroll. Ensure grant-funded students receive stipends and tuition remission.
  • Scheduling and Coordination: Assist with developing teaching schedules and coordinating interview scheduling, travel arrangements, and reimbursements.
  • Student Support: Liaise between teaching faculty, the Office of the Provost, and Academic Scheduling to address requests and errors.
  • Undergraduate Programs: Assist with DegreeWorks audits, record keeping, advising, registration, and preparing students for graduation.
Requirements and Qualifications
  • Education: High School diploma required; some college preferred.
  • Experience: 3-5 years related experience, with familiarity with Banner, Argos, DegreeWorks, and other academic systems.
  • Skills: Excellent communication skills, ability to handle multiple tasks, and knowledge of desktop computers and software.
Salary and Benefits

The estimated salary for this position is $65,000 - $75,000 per year, commensurate with experience. We offer a comprehensive benefits package, including health insurance, retirement plan, and paid time off.



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