High Level Office Coordinator

1 week ago


Williamsport, Pennsylvania, United States CGS Full time
Front Office Manager Employment Opportunity

We are seeking a highly skilled and experienced Front Office Manager to join our team at CGS. As a key member of our litigation support team, you will play a vital role in ensuring the day-to-day operations of our clients run smoothly.

About the Position

This is a high-level, high-visibility position that requires the candidate to be onsite 5 days per week. The successful individual must be confident in their interactions, possess a professional demeanor and work ethic, and have proven capabilities and communication skills to successfully interact with clients or attorneys.

Main Responsibilities
  • Schedule and coordinate Senior Management calls/meetings via Zoom, MS Teams, etc.
  • Setup and initiate hybrid meetings
  • Coordinate with IT to resolve equipment technical issues
  • Make travel arrangements using the E2 application (training provided)
  • Reconcile travel expenses for Senior Management using the E2 application
  • Be available to make travel adjustments in the E2 application as needed after travel has commenced
  • Answer and direct incoming calls to appropriate parties
  • Coordinate site events with dignitaries as needed
  • Coordinate scheduling with inside/outside parties
  • Direct correspondence to appropriate parties
  • Organize workload, processes, physical objects and spaces as needed
  • Schedule appointments
  • Communicate on behalf of Senior Management as needed
Requirements

To be considered for this role, you must have at least four years of progressively more responsible supervisory and management experience, including:

  • Proven capabilities and communication skills to successfully interact with clients or attorneys
  • Experience interacting with the public via phone or the front desk
  • Experience ordering and maintaining documents
  • Exceptional phone etiquette
  • Experience operating a multiline phone system
  • Experience reviewing written text for typographical consistency, grammar and spelling
  • Experience or skill managing day-to-day operations of a high-level office
  • Experience in office organization or non-specialized business operations
  • Experience with MS Office Suite – PowerPoint, Word, Excel and Outlook
  • Experience supervising and directing other office support staff as needed
  • Ability to learn new applications
  • Must be a self-starter, quick learner, resourceful and take initiative
  • Exceptional oral and written communication skills are required
  • Undergraduate degree required
Salary and Benefits

The salary range for this position is $89,301.33 - $114,816 per year, depending on experience. Additionally, we offer a comprehensive benefits package, including health, dental, and vision insurance, life insurance, 401k, flexible spending account, paid time off, and observance of state/federal holidays.

Contact Government Services (CGS) is an Equal Opportunity Employer. We welcome applications from diverse candidates and strive to create an inclusive work environment.



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