Office Manager

2 weeks ago

Bradenton Florida, United States PGT Innovations Full time
About the Role

We are seeking a highly skilled and experienced Office Manager to join our team at PGT Innovations. As an Office Manager, you will be responsible for providing administrative support to our Market President and ensuring the smooth operation of our office.

Key Responsibilities
  • Customer Service & Sales Coordination
    • Serve as the primary point of contact for customers, coordinating with the Market President and Sales team to meet their needs.
    • Provide exceptional customer service, responding to inquiries, questions, and concerns in a timely and professional manner.
  • Accounting
    • Calculate and submit weekly sales commissions and bonuses to corporate payroll.
    • Process weekly sub-contractor billings and send to HQ for check runs.
    • Prepare year-end 1099s and mail to sub-contractors before deadlines.
    • Manage accounts payable, including matching packing slips to invoices, obtaining proper approvals, and entering invoices into accounting software.
    • Prepare weekly AP check run requests and send to HQ Accounting team for payment processing.
    • Manage accounts receivable, including validating customer contracts, creating customer invoices, and processing customer payments.
    • Reconcile CRM and Accounting systems AR each week and ensure both systems tie out at month-end.
  • Inventory Reconciliation
    • Take month-end cycle counts and make proper inventory adjustments based on actuals.
    • Reconcile CRM jobs to Accounting software inventory, ensuring all month-end inventory is balanced and fully reconciled.
  • Bank Reconciliation
    • Perform weekly bank account reconciliations and resolve any open balances within a reasonable timeframe.
  • Journal Entries
    • Make journal entries to account for bank fees, finance fees, marketing accruals, AP accruals, and bonus accruals.
  • Human Resources
    • Ensure all offers are reviewed prior to being made, including new hires and promotions.
    • Verify all necessary documents and acknowledgments are signed and completed as part of the onboarding process.
    • Oversee status changes for team members in UltiPro, including job title changes, salary increases, terminations, etc.
    • Coordinate performance management processes for all salaried team members.
  • Office Management
    • Train employees on company systems, including UltiPro, CRM, and other systems as needed.
    • Support the Market President by coordinating meetings and communications.
    • Sort and distribute mail daily.
    • Coordinate with IT on office equipment needs.
    • Plan and coordinate special events for the office, including lunches, training events, and vacation parties.
Requirements
  • Education & Experience
    • 2-4 years of experience in accounting, preferably in AP, AR, inventory, and general accounting.
  • Skills
    • Excellent interpersonal and communication skills.
    • Strong analytical and problem-solving skills.
    • Ability to maintain confidentiality and handle sensitive information.
    • Proficiency in Microsoft Excel, including formulas and pivot tables.
    • Experience with CRM systems and ERP software, such as Sage, is preferred.
About Us

PGT Innovations is a leading manufacturer of high-quality windows and doors. We are committed to building a strong team of professionals who share our values and are passionate about delivering exceptional results.

  • Office Manager

    7 days ago

    Bradenton, Florida, United States PGT Innovations Full time

    About the RoleWe are seeking a highly skilled and experienced Office Manager to join our team at PGT Innovations. As a key member of our organization, you will be responsible for providing exceptional administrative support to our Market President and ensuring the smooth operation of our office.Key ResponsibilitiesProvide customer service and sales...

  • Office Manager

    2 weeks ago

    Bradenton, United States Riverchase Dermatology Full time

    Riverchase Dermatology, an AQUA Dermatology portfolio practice , is Florida’s largest and most comprehensive full-service skin care provider in the Southeast, offering medical, surgical, and cosmetic dermatology, plastic surgery, vein care and radiation oncology.  What are we looking for in the Office Manager? Office Managers are responsible for...

  • Office Manager

    5 days ago

    Bradenton, Florida, United States DNA Comprehensive Therapy Services LLC Full time

    About the RoleWe are seeking a highly skilled and organized Office Manager to join our team at DNA Comprehensive Therapy Services LLC. As an Office Manager, you will play a critical role in maintaining the smooth operation of our office, ensuring that our patients receive exceptional care and service.Key ResponsibilitiesMaintain an orderly and efficient...

  • Office Manager

    4 months ago

    Bradenton, United States ATP Engineering South, PL Full time

    Job DescriptionJob DescriptionWe are looking to hire an Office Manager to join our team! You will be responsible for overseeing the administrative activities of the organization. This is a part time position (24-32 hours per week). Workdays are Monday through Friday 8am till 5pm. We are willing to work around your schedule within the workday. Remote work...

  • Office Manager

    3 months ago

    Bradenton, United States DNA Comprehensive Therapy Services Full time

    Job DescriptionJob DescriptionDescription:Come grow with us! Elite DNA Behavioral Health is one of the largest providers of behavioral and mental health services in Florida – and we’re expanding quickly! We believe in providing high-quality, accessible care to our patients and a supportive environment that allows our team to grow professionally.Our goal...

  • Dental Office Coordinator

    7 days ago

    Bradenton, Florida, United States Dental Care at White Eagle Full time

    About the RoleWe are seeking a highly organized and detail-oriented Dental Office Coordinator to join our team at Dental Care at White Eagle. As a key member of our front office staff, you will be responsible for providing exceptional patient care and administrative support to our dental team.Key ResponsibilitiesGreet and Welcome Patients: Create a positive...

  • Marina Office Manager

    2 weeks ago

    Bradenton, United States EB TARPON POINTE MARINA LLC Full time

    Job DescriptionJob DescriptionTarpon Pointe Marina, a premier high and dry marina on the Manatee River, is seeking an Office Manager. As the Office Manager, you will oversee the administrative functions of our marina, ensuring smooth operations and excellent customer service. Key Responsibilities:Customer Service:Greet and assist marina guests, customers,...

  • Dental Office Coordinator

    6 days ago

    Bradenton, Florida, United States Smiles at Lakewood Ranch Full time

    About Smiles at Lakewood RanchSmiles at Lakewood Ranch is a dynamic dental practice seeking a highly skilled Business Assistant to join our team. As a Business Assistant, you will play a vital role in supporting the front office and ensuring the smooth operation of our practice.ResponsibilitiesGreet and Welcome Patients: Create a positive first impression...

  • Dental Office Director

    6 days ago

    Delray Beach, Florida, United States Private Dental Office Full time

    Our private dental office is seeking a skilled Office Manager to lead our team of dental professionals. As a key member of our staff, you will be responsible for ensuring the smooth operation of our office. We offer a competitive salary, monthly bonuses, and a comprehensive benefits package. If you have previous experience in dental office management and are...

  • Dental Office Coordinator

    7 days ago

    Bradenton, Florida, United States Lorraine Road Dental Care Full time

    About the RoleWe are seeking a highly organized and detail-oriented Business Assistant to join our team at Lorraine Road Dental Care. As a Business Assistant, you will play a vital role in supporting our front office operations and ensuring the smooth delivery of patient care.Key ResponsibilitiesGreet and welcome patients, creating a positive first...

  • Dental Office Coordinator

    1 week ago

    Bradenton, Florida, United States Dental Care Alliance Full time

    Job SummaryWe are seeking a highly organized and friendly Dental Receptionist to join our team at Florida Dental Centers. As the first point of contact for patients and visitors, you will play a crucial role in providing exceptional customer service and ensuring a smooth experience for our patients.Key ResponsibilitiesManage front office staff and oversee...

  • Clinical Office Manager

    3 weeks ago

    Bradenton, Florida, United States PhysMed Bradenton Full time

    About PhysMed BradentonBecome a part of the PhysMed team, a reputable healthcare organization with a strong presence along the Gulf Coast of Florida. We offer full-time roles at our Center for Physical Medicine. Our commitment lies in fostering a clean, organized workplace where collaboration and patient satisfaction are paramount.Position: Patient Care...

  • Retail Sales Associate

    1 day ago

    Bradenton, Florida, United States Office Depot Full time

    About the RoleWe are seeking a highly motivated and customer-focused Retail Sr. Store Associate to join our team at Office Depot. As a key member of our sales team, you will be responsible for delivering exceptional customer experiences, driving sales growth, and maintaining a high level of store appearance and operations.Key ResponsibilitiesCustomer Centric...

  • Dental Practice Manager

    7 days ago

    Bradenton, Florida, United States Monticciolo Family and Sedation Dentistry, PLLC Full time

    About Us:Monticciolo Family and Sedation Dentistry, PLLC is a reputable dental practice seeking a highly skilled and experienced Dental Office Manager to lead our team.Job Summary:We are looking for a seasoned Dental Office Manager to oversee the daily non-clinical operations of our dental practice. The ideal candidate will have a strong background in dental...

  • Medical Office Manager

    3 months ago

    Bradenton, United States MAXhealth Full time

    Job DescriptionJob DescriptionInternal Medicine Practices seek strong candidates with management experience to oversee a two busy practices in East Manatee County.Office hours are Monday- Friday. Qualified candidates must have a minimum of two years of management experience in healthcare to be considered. E-Clinical experience preferredSalary range starts at...

  • Office Manager

    7 days ago

    Ocala, Florida, United States Better-Health-Group Full time

    Job Title: Office ManagerAt Better Health Group, we are seeking an experienced Office Manager to join our team. As a key member of our clinical operations team, you will be responsible for overseeing the daily operations of our healthcare facilities, ensuring seamless patient care, and driving business growth.Key Responsibilities:Oversee clinic performance...

  • Office Administrator

    2 weeks ago

    Bradenton, Florida, United States Velocity Enterprises Full time

    About the Role:We are seeking a highly organized and detail-oriented Office Administrator to join our team at Velocity Enterprises. As an Office Administrator, you will play a critical role in supporting our business operations and ensuring the smooth day-to-day functioning of our office.Key Responsibilities:Process and manage examination documents in the...

  • Office Administrator

    1 day ago

    Bradenton, United States Terry Supply Company Inc Full time

    Job Title: Office AdministratorLocation: Bradenton, FLCompany: Terry Supply CompanyJob Type: Full-TimeAbout Us:Terry Supply Company is a trusted leader in providing quality industrial gas products and services to our valued clients. With a strong commitment to excellence and customer satisfaction, we are looking for a dedicated and detail-oriented Office...

  • Office Administrator

    16 hours ago

    Bradenton, Florida, United States Terry Supply Company Inc Full time

    Job Title: Office AdministratorLocation: Bradenton, FLCompany: Terry Supply CompanyJob Type: Full-TimeAbout Us:Terry Supply Company is a trusted leader in providing quality industrial gas products and services to our valued clients. With a strong commitment to excellence and customer satisfaction, we are seeking a dedicated and detail-oriented Office...

  • Office Coordinator

    4 weeks ago

    Bradenton, Florida, United States Davies Claims North America Full time

    Job OverviewAbout Davies Claims North AmericaAt Davies, we understand that a career is more than just a job; it’s about building a future. Our commitment to our team members is reflected in our dedication to fostering a culture of learning, leadership development, and internal promotions. We value teamwork and community engagement as essential components...