Administrative Coordinator

6 days ago

Helena, Montana, United States Montana Community Foundation Full time

Overview

The Montana Community Foundation is a nonprofit organization dedicated to fostering community growth and development. We strive to create a culture of giving that empowers Montana communities to flourish.

About the Job

We are seeking an experienced Administrative Coordinator to join our Impact Department. As a key member of our team, you will provide essential administrative support to enhance efficiency within the department. Your primary responsibilities will include coordinating meetings, managing schedules, maintaining important documents, and preparing meeting agendas.

Main Responsibilities

The successful candidate will be responsible for:

  • Coordinating meetings, scheduling appointments, and preparing meeting materials
  • Managing schedules, calendars, and maintaining accurate records
  • Maintaining important documents, files, and databases
  • Preparing meeting agendas, taking detailed meeting notes, and distributing follow-up materials
  • Assisting with grantmaking committees, including scheduling, managing Zoom, creating agendas, taking meeting notes, and preparing materials as requested
  • Maintaining committee documents, including committee job descriptions, conflict of interest statements, and contact information in CRM systems
  • Providing administrative support for MCF programs, including the Local Community Foundation Program and the Women?s Foundation of Montana
  • Assisting with events, conferences, outreach, and communication
  • Working with the Database Manager to create new constituents? records and make updates in database systems
  • Maintaining up-to-date constituent records
  • Providing general support for all Impact Programs, including helping plan and coordinate events, conferences, outreach, and communication
  • Assisting and organizing Impact Program Department staff meetings, including notetaking and scheduling

Requirements

To be successful in this role, you will need:

  • Two years? experience working in a related field, preferably in nonprofit organizations
  • Excellent attention to detail, ability to work quickly and accurately with multiple time-deadlines
  • Ability to maintain strict confidentiality and work with diverse populations
  • Strong command of spelling, grammar, and creativity
  • Self-motivated and able to work independently
  • Proficient computer skills and experience with databases
  • Ability to work effectively in a shared leadership work environment
  • Excellent ability to prioritize competing projects and effective time management skills required

Compensation

The salary range for this position is $45,000-$55,000 per year, depending on experience. This is a non-exempt benefited position between 30-35 hours/week. Preference will be given to applicants in Helena.

Benefits

MCF offers a competitive benefit package, including group medical, dental, and vision coverage; 401(k) retirement plan; Health Savings Account; short-term and long-term disability coverage, and generous leave.

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