Senior Administrative Assistant to the Superintendent

3 weeks ago


Minden, Nevada, United States Douglas County School District Full time

Position Title: Senior Administrative Assistant to the Superintendent and Board of Trustees

Reports To: Superintendent

Employment Terms: 260 Days/Year

Salary Range: Confidential Salary Schedule E

Benefits: Employer/Employee Paid Medical, Dental, Vision, and Life Insurance; Nevada State Public Employees Retirement System (PERS); No State Tax

FLSA Status: Non-Exempt

Position Overview:

The Senior Administrative Assistant plays a crucial role in providing high-level, confidential administrative support to the Superintendent and the Board of Trustees. This position demands a comprehensive understanding of district policies and procedures to alleviate the administrative burden on both the Superintendent and the Board, allowing them to focus on critical issues.

Key Responsibilities:

  1. Assist in preparing meeting agendas and maintaining a comprehensive list of recurring agenda items.
  2. Ensure timely distribution of meeting materials to Board members.
  3. Accurately document minutes of all Board meetings and maintain official records.
  4. Provide public and legal notifications for all Board meetings.
  5. Transcribe dictation and prepare necessary documentation.
  6. Maintain the Policy Manual and track policies requiring review.
  7. Draft correspondence, reports, and notices with a high degree of accuracy and speed.
  8. Supervise and evaluate the performance of office support staff as directed by the Superintendent.
  9. Organize and manage data effectively for reporting purposes.
  10. Maintain an efficient filing system and manage incoming correspondence.
  11. Respond to inquiries regarding policies and procedures, escalating complex issues as necessary.
  12. Manage appointment schedules and coordinate meetings.
  13. Proactively suggest improvements to enhance office efficiency.
  14. Order and manage office supplies as needed.

Qualifications:

Applicants should possess a solid understanding of modern office practices, including proficiency in business English, grammar, and arithmetic. Experience with word processing, spreadsheets, and database management is essential. Candidates must demonstrate the ability to type at least 75 words per minute and transcribe dictation at 90 words per minute.

Supervision:

This role operates independently under the general supervision of the Superintendent, with responsibilities for planning and organizing work effectively.

Work Environment:

The position involves light to moderate physical activity in a standard office setting, with occasional evening work required. Employees may encounter varying noise levels and crowded environments.

Equal Opportunity Employer:

The Douglas County School District is committed to providing equal employment opportunities and does not discriminate based on race, color, national origin, sex, disability, or age.



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