Assistant to the Associate Dean

5 days ago


Richardson, Texas, United States University of Texas at Dallas Full time
The University of Texas at Dallas invites applications for an Administrative Assistant II position in the School of Natural Sciences and Mathematics. The successful candidate will provide high-quality administrative support to the Associate Dean for Academic Affairs and Strategic Initiatives, playing a vital role in advancing the school's mission and goals. This exciting opportunity offers a challenging and rewarding work environment, excellent compensation and benefits, and opportunities for professional growth and development.

About the Role
We are seeking a detail-oriented and organized individual who can provide exceptional administrative support, including preparing memos, minutes, and action items for the Associate Dean. The ideal candidate will possess excellent communication and interpersonal skills, with the ability to interact with faculty, students, staff, and visitors effectively. Strong organizational and time management skills are essential for this role, as well as the ability to meet multiple deadlines and prioritize tasks efficiently.

Responsibilities and Requirements
* Open and close the office daily, providing administrative and clerical support to the Associate Dean, including travel arrangements, purchase orders, and business reimbursements.
* Assist with maintaining office supply inventory, scheduling meetings, and managing record storage.
* Answer phones, greet guests, and direct inquiries to appropriate individuals.
* Meet multiple deadlines, exercise initiative, and prioritize tasks to ensure efficient workflow.
* Bachelor's degree and five years of office administration or project management experience, including two years at an Administrative Assistant I level or an equivalent combination of education and experience.
* Excellent organization, communication, and facilitation skills, with the ability to center customer needs and maintain confidentiality.
* Self-motivated, proactive approach to handling responsibilities, problem-solving, and completing assignments.

What We Offer

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