Administrative Coordinator

5 days ago


San Diego, California, United States TalentLink Solutions Full time

TalentLink Solutions is a forward-thinking HR consulting firm dedicated to empowering independent financial advisors nationwide. We collaborate with advisory firms to provide comprehensive Human Resources support, focusing on recruiting and hiring processes. Our expertise also extends to crafting employee handbooks, counseling on employee relations issues, conducting compensation studies, management consulting, and more. With over ten years of experience, we have developed a strong brand and partnerships, leading to steady growth through referrals alone.

Our subsidiary, RemoteLink Solutions, offers a unique remote assistant solution tailored for financial services industry advisors. This innovative model enables advisors to access vital support without the liability, training, or management associated with hiring an employee. Whether advisors seek growth, reduced work hours, or transition assistance, we fill the gap by providing reliable support

We prioritize taking care of our employees, offering a comprehensive benefits package, including medical, dental, vision, retirement plan with a match, paid time off, and numerous holidays. To foster a positive work environment, we celebrate birthdays, anniversaries, and annual firm-wide celebrations, along with various perks throughout the year.

**Job Overview:** In the last decade, we've grown from no employees to over 30, creating a new role to accommodate the right individual. This diverse position will involve responsibilities spanning our entire operation, allowing you to make a significant impact through your administrative finesse. If you're naturally curious, possess a service-oriented approach, have project management capabilities, and excel in communication, we encourage you to apply.

  • Human Resources:
    • Manage candidate databases, integrating information from multiple platforms, ensuring accurate documentation
    • Calendar management and updates
    • Post jobs to relevant platforms, continuously monitor postings
    • Review and format resumes as needed for presentation
    • DocuSign entry and management; background check entry
    • Support spreadsheet documentation and reporting

**Advisor Transition:

  • Conduct advisor onboarding calls to demonstrate Smartsheet functionality
  • Construct agreements and obtain advisor authorization
  • Create Smartsheet templates and grant access to advisors and their teams
  • Assist with data input provided by the advisor
  • Interact with the home office Transitions team on new advisors and any issues that arise

**Office Management:

  • Maintain and manage vendor relationships
  • Coordinate birthday and anniversary celebrations
  • Oversee office supply inventory
  • Arrange for meeting needs (technical setup, food, room reservation)

The estimated salary range for this position is between $55,000 and $70,000 per annum, based on national averages for similar roles.



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