Administrative Assistant to the Assistant Dean of Preclinical Education

7 days ago


Billings Montana, United States Rocky Vista University Full time
Job Summary

We are seeking an experienced Administrative Assistant to provide support to the Assistant Dean of Preclinical Education at Rocky Vista University. This role will be responsible for coordinating daily functions, interacting with faculty, staff, and students, and maintaining confidentiality and professionalism.

Key Responsibilities
  • Coordinate daily functions of the Office of the Assistant Dean, performing a broad spectrum of administrative and secretarial duties
  • Interact with faculty, staff, visitors, and students, providing direction and support on behalf of the Assistant Dean as needed
  • Maintain the daily calendar for the Assistant Dean – schedule meetings and appointments; coordinate special events, as needed
  • Coordinate travel and hotel accommodations for the Assistant Dean
  • Provide administrative support related to teaching and curriculum for the Assistant Dean and other faculty as assigned
  • Support and create related administrative systems, processes, and policies as needed
Requirements
  • Associate's Degree from an accredited institution in a related field with demonstrated increasingly responsible administrative experience
  • Increasingly responsible administrative experience
  • Ability to interact with faculty, staff, and students in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality
  • Advanced level written and verbal communication skills, proficient decision-making ability, and attention to detail
What We Offer

Rocky Vista University offers a full benefits package, including Health, Dental, and Vision insurance, 2 weeks of accrued paid vacation days per year, 12 accrued sick days per year, personal days, 13 1/2 paid holidays, and 401(K) match up to 7% based on employee contribution.

We are committed to creating a diverse, equitable, and inclusive work environment that values and respects the commonalities and differences reflected in our students, staff, faculty, and alumni.

We are proud to be an equal opportunity employer and welcome applications from qualified candidates who share our commitment to inclusive excellence.



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