Executive Support Specialist

7 days ago


New York, New York, United States TemPositions Full time
Job Description

We are seeking a highly skilled and experienced Executive Support Specialist to join our team at TemPositions. As a key member of our administrative staff, you will provide exceptional support to our CEO, ensuring seamless execution of daily tasks and projects.

Key Responsibilities:
  • Scheduling and Calendar Management: Coordinate and manage the CEO's schedule, including business and personal appointments, meetings, and events.
  • Gatekeeper and Communication Liaison: Act as the primary point of contact for the CEO, handling phone calls, emails, and messages, and ensuring timely responses to all inquiries.
  • Compliance Reporting: Prepare and submit regular reports to facilitate the CEO's ability to lead the firm effectively.
  • Personal and Business Errands: Coordinate and execute various personal and business errands, including travel arrangements, gift purchases, and other tasks as needed.
  • Document Preparation: Draft and prepare meeting notes, documents, and presentations, ensuring accuracy and attention to detail.
  • Contact Management: Maintain and update the CEO's contact list, ensuring all information is up-to-date and easily accessible.
  • Ad Hoc Projects: Assist with special projects and tasks as assigned by the CEO, demonstrating flexibility and a willingness to learn.
Requirements:
  • Education: Bachelor's degree preferred.
  • Experience: 4 years of proven work experience as a Personal Assistant or Executive Assistant, with at least 7 years of relevant experience supporting high-level executives.
  • Language Skills: Fluency in Spanish is required.
  • Technical Skills: Proficient in Microsoft Office suite, with knowledge of Asana or similar project management tools.
  • Soft Skills: Well-organized, detail-oriented, with excellent follow-up skills and strong interpersonal, written, and verbal communication skills.
What We Offer:
  • Competitive Salary: $90,000 - $95,000 per year.
  • Benefits Package: 401(k), dental insurance, health insurance, and paid time off.


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