Corporate Operations Assistant
7 days ago
We are seeking a highly skilled Corporate Operations Assistant to provide exceptional support to our CEO and CFO at Clear Investment Group, a boutique real estate investment firm based in Chicago. As a key member of our operations team, you will be responsible for managing investor relations, executive assistance, and legal administration tasks.
Key Responsibilities:- Executive Administrative Support: Manage the daily calendars of the CEO and CFO, schedule appointments, resolve conflicts, and prioritize tasks. Organize meetings, send reminders, prepare materials, and ensure executives are briefed on changing priorities and commitments.
- Investor Relations Support: Update and manage databases of current and potential investors, ensuring accurate contact information and records of interactions. Assist in distributing investor documentation, handle sensitive financial information securely, and help prepare agendas for investor relations team meetings.
- Future Legal Support: Provide administrative support to in-house counsel, including document preparation, case file management, and legal research as needed. Prepare and review legal documents related to real estate transactions, maintain accurate and organized records, and handle entity formation and maintenance.
- An Associate's degree or certification in paralegal studies or a related field is required; a Bachelor's degree is preferred.
- At least 5 years of experience in an executive assistant or legal support role, preferably within a corporate or investment environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and strong organizational skills, attention to detail, and proactive problem-solving abilities are essential.
The ideal candidate will have excellent written and verbal communication skills, be able to manage and prioritize tasks independently, meet deadlines, and handle sensitive information with discretion. A salary of $85K + / - commensurate with experience is offered, along with benefits including access to 401k with 4% matching contributions, health & dental insurance, PTO policy, and year-end and performance bonuses.
We are looking for a proactive, detail-oriented individual who is skilled in managing executive-level tasks while ensuring accuracy and confidentiality. If you possess the qualities of an Ideal Team Player - Humble, Hungry, and Smart - we encourage you to apply for this exciting opportunity.
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