Executive Support Specialist

5 days ago


Chicago, Illinois, United States Rush Full time
About the Role

We are seeking a highly skilled Executive Support Specialist to provide advanced support in managing the operational activities of our Department. This is an exciting opportunity to join a dynamic team and contribute to the success of our organization.

Job Summary

The Executive Support Specialist will use their exceptional organizational skills, attention to detail, and ability to prioritize multiple tasks to relieve management of administrative detail. They will be responsible for coordinating department-specific programs or meetings, planning events, and creating business documents as assigned.

Key Responsibilities
  • Meet the administrative needs of department management and staff members
  • Coordinate department-specific programs or meetings, including planning, preparation of materials, implementation, and evaluation
  • Assist management with budgetary issues
  • Compose business documents, such as reports, agendas, and meeting minutes
  • Design reports to support operations and maintain accurate records
  • Independently create correspondence, including follow-up emails and responses to employees
  • Plan employee and departmental special events
  • Write, edit, and format content for departmental communication
  • Provide instruction to departmental staff on computer applications
  • Maintain a calendar for staff availability and schedules
  • Support select quality and operational committees, including recording and distributing minutes
About Rush

Rush is an equal opportunity employer that values diversity and inclusion. We are committed to providing a work environment free from discrimination and harassment. If you are a motivated and detail-oriented individual who is passionate about delivering exceptional results, we encourage you to apply for this exciting opportunity.



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