Administrative Assistant III

4 weeks ago

Hartford, Alabama, United States McCormick & Co Inc Full time
Job Summary

Mccormick & Company, Inc. is seeking a highly skilled administrative assistant to support the plant manager and senior leaders at McFONA. The ideal candidate will have a minimum of 3 years of experience in an administrative and/or business support role, with proficiency in Microsoft Office and a strong attention to detail.

The administrative assistant will be responsible for coordinating internal employee events, distributing and coordinating monthly events calendars, and managing site badging processes. Additionally, the candidate will assist in training administrative responsibilities, support internal plant visits and meetings, and positively represent McCormick and McFONA in greeting or receiving visitors.

The successful candidate will have excellent written and verbal communication skills, with the ability to multi-task, prioritize competing work demands, and plan and organize work to meet scheduled deadlines. A strong customer focus, with an approachable and helpful demeanor, is essential for this role.

Key Responsibilities:

  • Coordinate internal employee events, including picnics, charity days, and intern events
  • Distribute and coordinate monthly events calendars and coordinate employee meetings and supply chain employee meetings and events
  • Assist in training administrative responsibilities, including setup of employees in the system and assigning roles
  • Support internal plant visits and meetings, including site masterplan visits and other supply chain visitors
  • Positively represent McCormick and McFONA in greeting or receiving visitors and provide information regarding business matters as appropriate
  • Manage site badging processes to ensure employees, visitors, customers, and auditors are given correct accesses to site facilities
  • Distribute and ship mail and packages to respective parties and manage office supplies for office spaces and mailroom
  • Ensure high level of service for visitors, including managing visitors schedule, coordinating travel and meeting room spaces, and managing catering services for high-level visits
  • Manage the LandsEnd logo wear with finance department and coordinate laundry and dry-cleaning vendors
  • Apply high level of PC application skills, including word processing, development of spreadsheets and databases, and presentation of materials
  • Exercise judgment with respect to urgency, confidential information, and potential problems
  • Maintain and update weekly, monthly, and annual system data and reports
  • Manage plant tour requests, office supply management, bulletin board and file maintenance, employee communications, and community service events

Requirements:

  • High school diploma or equivalent
  • Proficiency in Spanish
  • Minimum 3 years' experience in an administrative and/or business support role
  • Proficiency with Microsoft Word, PowerPoint, and Excel
  • Experience preparing spreadsheets, charts, and graphs
  • Experience creating presentations
  • Aptitude for learning new job-specific computer systems
  • Excellent written and verbal communication skills
  • Ability to multi-task, prioritize competing work demands, plan and organize work to meet scheduled deadlines
  • Well-developed organizational skills, including paper and electronic filing systems
  • Strong customer focus with an approachable and helpful demeanor
  • Experience being proactive and timely in responding to requests
  • Excellent attention to detail and high degree of accuracy in all work
  • Ability to exercise discretion and manage confidential material and information
  • Professional, positive, service-oriented behavior in all interactions
  • Ability to anticipate and initiate cyclical activities
  • Proven complex problem-solving and independent judgment abilities
  • Ability to complete projects with limited supervision

Preferred Qualifications:

  • College coursework or specialized training
  • Proficiency with an ERP system, ideally SAP
  • Proficiency with an email software system such as Lotus Notes, Outlook or related

McCormick & Company is an equal opportunity/affirmative action employer.

All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

As a general policy, McCormick does not offer employment visa sponsorships upon hire or in the future.

WHY WORK AT MCCORMICK?

United by flavor. Driven by results.

As a McCormick employee you'll be empowered to focus on more than your individual responsibilities.

You'll have the opportunity to be part of something bigger than yourself-to have a say in where the company is going and how it's growing.

Between our passion for flavor, our 130-year history of leadership and integrity, the competitive and comprehensive benefits we offer, and our culture, which is built on respect and opportunities for growth, there are many reasons to join us at McCormick.

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