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Subcontracts Administrator II
1 month ago
AECOM is seeking a highly skilled Subcontracts Administrator II to support multiple West Region Business Lines. This hybrid position will include a combination of remote and in-office work. The location of this position is flexible, but qualified candidates must be willing to work Central, Mountain, and Pacific standard time hours.
Key Responsibilities- Enforce procurement-related policies and procedures.
- Develop an intermediate understanding of subcontracting terminology, measures, concepts, principles, and strategies.
- Foster relationships with stakeholders, suppliers, and other groups.
- Present the subcontracting and procurement process to stakeholders effectively.
- Challenge the business when projects depart from basic procurement principles.
- Communicate effectively, resolve conflicts, solve problems, and make efficient and effective supply management decisions.
- Perform subcontracting and procurement functions.
- Develop an understanding of procurement systems and tools.
- Prepare and solicit Requests for Proposal (RFP) and Requests for Quotation (RFQ) for all services and goods.
- Prepare and execute purchase orders and agreements.
- Work on several projects simultaneously, prioritizing to ensure all deadlines are met and maximize impact and results.
- Negotiate deviations from company Terms & Conditions and minimum insurance requirements needed for various Scopes of Work.
- Maintain subcontract and procurement documentation.
- Contact subcontractors for timely submittal of proposals, clarifications, and signed contractual Agreements.
- Tabulate and evaluate subcontractor and supplier proposals.
- Achieve savings targets relative to management-established benchmarks by managing workload in accordance with business objectives and internal client priorities.
- Review invoices and resolve discrepancies.
- Assist in the evaluation of disputes with suppliers.
- Bachelor's Degree + 2 years of experience in subcontracting, procurement, or other similar function or demonstrated equivalency of experience and/or education.
- Understanding of contracting and procurement terminology, measures, concepts, principles, and strategies.
AECOM is the world's trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity, and inclusion, and a commitment to environmental, social, and governance priorities.
AECOM is a Fortune 500 firm, and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. We're a global company with a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families.
We're committed to fostering a culture of equity, diversity, and inclusion – a safe and respectful workplace where everyone can bring their whole selves to work using their unique talents, backgrounds, and expertise to create transformational outcomes for our clients.
