Administrative Support Specialist

4 weeks ago


Fort Walton Beach, Florida, United States Kelly Services Full time
Administrative Assistant

Location: Corporate Office, Fort Walton Beach, Florida
Pay Rate: $19.00-$21.00
Monday-Friday 8:00-5:00

Job Summary: Kelly Services is seeking an organized and professional Administrative Assistant to support office personnel and various departments.

Key Responsibilities:

  • Reception Duties:
    • Answer incoming calls promptly and direct them to the appropriate personnel.
    • Take messages and manage calls when personnel are unavailable.
    • Provide information about the organization to callers.
  • Visitor Management:
    • Greet and assist on-site visitors, determining their purpose and announcing them to staff.
  • Scheduling:
    • Manage and update appointment calendars for executives and HR.
    • Assist with scheduling meetings and organizing conference rooms.
  • HR Support:
    • Aid in new hire processes and maintain organized electronic personnel files.
  • Administrative Tasks:
    • Perform filing, photocopying, and data entry as needed.
    • Process vendor invoices and travel expenses.
    • Support departments with special projects.

Requirements:

  • Education: High school diploma or equivalent; one year of administrative experience preferred.
  • Skills:
    • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
    • Familiarity with HR systems and government contracting is a plus.
    • Strong communication skills and attention to detail.

Additional Requirements:

  • Ability to maintain discretion and confidentiality.
  • Must be able to walk up and down stairs daily and lift up to 20 lbs.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.



  • Fort Walton Beach, Florida, United States Cross Environmental Services Inc. Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Support Specialist to provide administrative support to our management team at Cross Environmental Services Inc.The ideal candidate will have strong communication and organizational skills, as well as the ability to work independently and efficiently in a fast-paced...


  • Fort Walton Beach, Florida, United States Rally Point Management LLC Full time

    Job SummaryRally Point Management LLC is seeking a highly skilled Sr. IT Support Specialist to join our team. In this role, you will be responsible for managing system backups, performing crash recoveries, and ensuring system integrity by monitoring and updating security measures. You will also provide technical support and routine maintenance for various...


  • Delray Beach, Florida, United States The Mullings Group Full time

    Administrative Support SpecialistWe are seeking a highly skilled Administrative Support Specialist to join our team at The Mullings Group. As an Executive Assistant to the CEO, you will be responsible for providing administrative support to the CEO, including calendar management, scheduling, travel arrangements, and meeting setup.This role requires a high...


  • West Palm Beach, Florida, United States The Mosaic Group Full time

    Job Title: Administrative Support SpecialistAbout the Role:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at The Mosaic Group. As an Administrative Support Specialist, you will provide critical support to our marketing team, ensuring the smooth day-to-day operation of our office.Key Responsibilities:*...


  • Fort Lauderdale, Florida, United States 5TH HQ LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at 5TH HQ LLC. The successful candidate will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to staff, including filing,...


  • Fort Lauderdale, Florida, United States Broward Community College Full time

    Job SummaryWe are seeking an experienced Administrative Specialist II to join our team at Broward College. The successful candidate will provide administrative support for several organizational units within the department, including filling, answering telephones, assisting visitors, and resolving concerns and inquiries of vendors and end users.Key...


  • Sunny Isles Beach, Florida, United States KEW Legal Full time

    Job Title: Administrative Support SpecialistAbout the Role:We're seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at KEW Legal. As a key member of our support staff, you will be responsible for providing exceptional administrative support to our team of sophisticated and highly educated professionals.Key...


  • Fort Lauderdale, Florida, United States Marriott Full time

    Job SummaryAs an Administrative Support Specialist at Marriott International, you will play a vital role in supporting the smooth operation of our hotel. This position requires a detail-oriented individual who can provide administrative support across various departments, including Guest Services, Engineering, and Food & Beverage. Key ResponsibilitiesProvide...


  • Ponte Vedra Beach, Florida, United States Marriott Full time

    Key Responsibilities:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As a key member of our hotel operations, you will provide administrative support across various departments, including Guest Services, Engineering, and Food & Beverage.Key Tasks:Provide administrative support, including preparing...


  • North Miami Beach, Florida, United States KEW Legal Full time

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at KEW Legal. As a key member of our front desk team, you will be responsible for providing exceptional customer service to our clients and colleagues.Key Responsibilities:Respond to incoming phone calls and emails in a timely and professional...

  • Housing Specialist

    4 weeks ago


    Deerfield Beach, Florida, United States City of Pompano Beach Florida Full time

    Job SummaryThe City of Pompano Beach Florida seeks a skilled Housing Specialist to provide administrative support for our residential programs. As a key member of our team, you will be responsible for performing a variety of clerical and secretarial tasks, including receiving and processing general and specific assignments with minimal supervision.Key...


  • Pompano Beach, Florida, United States UIC Full time

    Job SummaryUIC is seeking a highly organized and detail-oriented Administrative Support Specialist to provide document management support services to the Office of Principal Legal Advisor (OPLA). The successful candidate will be responsible for maintaining and organizing files, managing mail, and scanning documents. Additionally, they will assist with...


  • Fort Walton Beach, Florida, United States FNBT BANK Full time

    At FNBT Bank, we're seeking a part-time Loan Administration Support professional to join our dynamic lending team. As a key member of our team, you'll provide administrative support, ensuring the smooth operation of our loan processes.Key Responsibilities:Track expiring hazard and flood insurance on existing loan relationshipsContact insurance agents to...


  • Fort Myers, Florida, United States Florida Realty Elite Full time

    Job Title: Administrative Specialist, School of Business and TechnologyFlorida SouthWestern State College is seeking a highly skilled Administrative Specialist to provide key administrative support to the School of Business and Technology.Key Responsibilities:Manage textbook adoptions and coordinate with eLearning and facultyEnsure compliance with syllabus...


  • Fort Lauderdale, Florida, United States Vector Security, Inc. Full time

    Job OverviewWe are seeking a highly skilled and detail-oriented Administrative Support Specialist to join our team at Vector Security, Inc. in Pompano Beach, Deerfield, FL and surrounding areas.The ideal candidate will possess excellent communication and problem-solving skills, with the ability to work independently and as part of a team. They will be...


  • Fort Walton Beach, Florida, United States Bridgeway Center Full time

    Recovery Support Specialist - Detoxification Unit LeadBridgeway Center, Inc. is seeking a highly skilled Recovery Support Specialist to lead our Detoxification Unit. As a key member of our treatment team, you will provide critical support to individuals struggling with Substance Use Disorders (SUD).Position OverviewThis role offers a unique opportunity to...


  • Sunny Isles Beach, Florida, United States KEW Legal Full time

    Job OverviewAre you a detail-oriented and organized individual looking for a challenging role with opportunities for growth? We're seeking a highly skilled administrative support specialist to join our team at KEW Legal. As an executive support professional, you will be responsible for managing schedules, coordinating travel arrangements, and maintaining our...


  • Fort Walton Beach, Florida, United States Tactical Rehabilitation, Inc Full time

    Job DescriptionJob Summary:Tactical Rehabilitation, Inc. is seeking a highly skilled Patient Care Specialist to join our team. As a Patient Care Specialist, you will be responsible for providing exceptional patient care services, including fitting and delivery of medical devices, administrative tasks, and support to the business development manager.Key...


  • Fort Walton Beach, Florida, United States K&S Staffing Solutions, Inc Full time

    Job Title: Chapel Administrative AssistantWe are seeking a highly organized and detail-oriented individual to support the daily operations of the chapel. The successful candidate will handle administrative tasks, manage schedules, and assist with event coordination, ensuring smooth chapel activities.Key Responsibilities:• Provide administrative support to...

  • Network Administrator

    4 weeks ago


    Fort Walton Beach, Florida, United States Leidos Full time

    Job Summary:The Network Administrator will assist with installation actions and support the daily operations and upgrades of an Air Force Remote Piloted Aircraft Operations Center. This includes rack up/system installation and configuration of equipment for operations centers.Key Responsibilities:Coordinates network administration and performance...