Administrative Support Specialist
3 days ago
We are seeking a highly skilled Administrative Support Specialist to join our team at PeopleShare Inc.
This is a temp-to-hire opportunity that will support the agency's Chief Operating Officer. As an Executive Coordinator, you will play a critical role in ensuring the smooth operation of our organization.
The ideal candidate will have exceptional time management skills and the ability to work independently.
Key Responsibilities- Maintain comprehensive and accurate records of corporate documents and reports.
- Provide administrative assistance, including composing emails, letters, and memos.
- Organize meetings and manage the Chief Operating Officer's calendar.
- File and retrieve corporate records, documents, and reports.
- Coordinate filing and review of reports before submission.
- Oversee collection and submission of grant reports in various systems.
- Reconcile credit card statements and submit documentation to the finance department.
- Act as a point of contact and liaison among employees and clients.
- Manage information flow, including sorting and distributing incoming communications.
- Screen and direct phone calls.
- Prepare presentations, agendas, reports, and other documents.
- Perform minor accounting duties.
- Utilize various software, including word processing, spreadsheets, databases, and presentation software.
- Provide general administrative support and other duties as needed.
- Minimum of 10 years' experience in the administrative field with 5 years' experience working with C-Level executives.
- Excellent communication and time management skills; proven ability to meet deadlines.
- Ability to work independently and demonstrate self-initiative to complete tasks.
- Ability to function well in a high-paced environment and perform additional duties as assigned.
- Current New Jersey driver's license with a driving record of at least three years.
- Vehicle with current registration and insurance.
We value ambitious, multitasking self-starters who are passionate about making a difference in their community.
Our non-profit organization has experienced rapid growth over the last decade, expanding to include a wide range of specialized services to meet the growing and changing needs in the New Jersey community.
Why Join Us?- Be part of a great organization that makes a positive impact in the community.
- We are a non-profit, and you will have the opportunity to contribute to meaningful work.
- Join a team of dedicated professionals who are committed to our mission.
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