Administrative Support Specialist
5 days ago
We are seeking a highly organized and detail-oriented Legal Assistant to provide essential administrative and operational support to our client-centric team.
Key Responsibilities- Provide quality client service by reviewing and responding to phone and email messages in a timely manner.
- Coordinate meeting logistics, including scheduling attendees and tracking RSVPs using software.
- Develop and serve as a knowledge resource in specific practice group requirements and Firm policies and procedures.
- Manage information electronically using the Firm's database file management system.
- Draft, revise, proofread, or transcribe documents, presentations, or correspondence.
- Ensure conflict checks and new matter intake are submitted fully, accurately, and timely prior to new engagements.
- Coordinate client billing in an accurate and timely manner.
- An undergraduate degree and/or any combination of experience, education, or training that demonstrates the ability to perform the duties of the position.
- A minimum of three (3) to five (5) years of administrative experience working in an administrative support role in a legal or professional services environment.
- Excellent written and verbal communication skills.
- Strong organizational and time management skills.
- Ability to navigate MS Office software at an advanced level of proficiency.
- Health and disability insurance.
- Firm-paid life insurance, with ability for employee to purchase additional insurance.
- Vision insurance.
- Employee Savings Plan with employer contributions.
- 401(k) with employer contributions.
- Paid time off.
- Paid parental leave.
- Perks platform offering over 30,000 unique discounts.
- Referral program.
- Wellness programs.
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Administrative Support Specialist
1 week ago
Sarasota, Florida, United States Prime Headhunting & Recruiting, Inc. Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Prime Headhunting & Recruiting, Inc. in Sarasota, FL. As a key member of our support staff, you will provide crucial assistance to our attorneys and support team, ensuring smooth and efficient operations within our...
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Administrative Support Specialist
1 week ago
Sarasota, Florida, United States iBusiness Solutions Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at iBusiness Solutions. As an Administrative Support Specialist, you will provide administrative support to our team, ensuring the smooth operation of our office.ResponsibilitiesFront Desk Reception: Greet visitors, answer phone calls, and...
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Administrative Support Specialist
2 weeks ago
Sarasota, Florida, United States iBusiness Solutions Full timeJob SummaryiBusiness Solutions is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide critical support to our operations team, ensuring seamless day-to-day operations and exceptional customer service.Key ResponsibilitiesFront Desk ReceptionWelcoming...
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Administrative Support Specialist
1 week ago
Sarasota, Florida, United States Castle Group Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Castle Group. As a key member of our property management team, you will provide exceptional administrative support services to ensure the smooth operation of our vacation rental communities.Key ResponsibilitiesProvide administrative support to the...
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Administrative Support Specialist
4 weeks ago
Florida, United States dnllubrication Full timeCompany Overview We encourage you to provide relevant details here. Position Overview This is a full-time on-site position for an Administrative Support Specialist at dnllubrication. In this role, you will be tasked with delivering comprehensive administrative assistance, managing communications, organizing schedules, and performing research tasks. Key...
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Administrative Support Specialist
3 weeks ago
Florida, United States dnllubrication Full timeCompany Overview We encourage you to provide detailed information here. Position Overview This is a full-time on-site position for an Administrative Support Specialist at dnllubrication. In this role, you will be tasked with delivering comprehensive administrative assistance, managing communications, organizing schedules, and performing research activities....
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Administrative Support Specialist
4 weeks ago
Florida, United States dnllubrication Full timeCompany Overview We encourage you to provide detailed information here. Position Overview This is a full-time on-site position for an Administrative Support Specialist at dnllubrication. In this role, you will be tasked with delivering comprehensive administrative assistance, managing communications, organizing schedules, and performing research tasks. Key...
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Administrative Support Specialist
3 weeks ago
Florida, United States FERNCORE Corporation Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at FERNCORE Corporation. As a key member of our front office team, you will provide administrative support to our executives and teams, ensuring the smooth operation of our office.ResponsibilitiesClient Relations: Project a positive image when...
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Marketing and Administrative Support Specialist
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Sarasota, Florida, United States PERFECT SOLUTIONS FOR SENIORS, INC Full timeJob OverviewWe are looking for a motivated and detail-oriented Marketing and Administrative Support Specialist at Perfect Solutions for Seniors, Inc., a provider of in-home care services for seniors.This part-time position is perfect for individuals who are skilled in marketing strategies and administrative functions, playing a key role in enhancing our...
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Administrative Support Specialist
1 week ago
Tampa, Florida, United States Kleinfelder Inc Full timeAbout the RoleWe are seeking a highly motivated and organized Administrative Services Specialist to join our team at Kleinfelder Inc. in Tampa, FL. As an Administrative Services Specialist, you will play a critical role in supporting the success of our local area operations by providing high-level and proactive administrative support to our service lines.Key...
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Administrative Support Specialist
2 weeks ago
Gainesville, Florida, United States UF Health Full timeJob SummaryUF Health seeks an experienced Administrative Support Specialist to provide high-level administrative support to the VP & Chief Nursing Officer. This role requires a strong administrative professional with excellent organizational and communication skills.Key ResponsibilitiesProvide administrative support to the VP & Chief Nursing Officer,...
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Administrative Support Specialist
3 weeks ago
Tallahassee, Florida, United States Tallahassee Memorial Healthcare Full timeJob Summary:As an Administrative Support Specialist at Tallahassee Memorial HealthCare, you will provide direct administrative support to the General Surgery Residency Program Coordinator and Program Director. Your responsibilities will include disseminating information, maintaining filing systems, creating databases, scheduling residency conferences,...
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Administrative Support Specialist
3 weeks ago
Jacksonville, Florida, United States CDR Companies Full timeJob Summary:Career Opportunities at CDR Health Care Inc.About the Role:We are seeking a highly skilled and detail-oriented Administrative Support Specialist to join our team in Jacksonville, FL. As a key member of our operations team, you will provide general administrative support, clerical, and other support as needed, which may include traffic control.Key...
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Administrative Support Specialist
1 week ago
Tallahassee, Florida, United States Tallahassee Memorial Healthcare Full timeJob Summary:As a key member of the Department, the Administrative Support Specialist will oversee daily front desk duties, providing exceptional customer service and administrative support to departmental staff.Key Responsibilities:Manage front desk operations, ensuring a smooth and efficient experience for patients and visitors.Provide clerical support,...
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Administrative Support Specialist
1 week ago
Gainesville, Florida, United States UF Health Full timeJob Summary:UF Health is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As a key member of our administrative staff, you will play a critical role in supporting the daily operations of our mailroom.Key Responsibilities:Sort, screen, and deliver correspondence for various departmentsAssist with the...
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Office Support Specialist
2 weeks ago
Sarasota, Florida, United States AppleOne Full timeJob SummaryWe are seeking a highly organized and detail-oriented Office Support Specialist to join our administrative team at AppleOne. This role is crucial in ensuring the smooth operation of our office and supporting our legal professionals.Key ResponsibilitiesAdministrative Support: Provide comprehensive administrative support, including managing...
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Administrative Support Specialist
4 weeks ago
Jacksonville, Florida, United States UF Health Rehabilitation Hospital- North Full timePosition Overview:UF Health Rehabilitation Hospital — NorthAs a vital member of our team, you will play a key role in shaping the environment of our new facility.Role: Administrative Support SpecialistEmployment Type: PRN / Per Diem / As NeededAdvantages of working as an Administrative Support Specialist with us:- Collaborate with a dedicated nursing team-...
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Administrative Support Specialist
2 days ago
Sarasota, Florida, United States iBusiness Solutions Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at iBusiness Solutions. The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesFront Desk Reception: Greet visitors, answer phone calls, and direct them to the...
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Administrative Support Specialist
6 days ago
Jacksonville, Florida, United States UF Health Full timeClinical Support Role **Job Summary:** We are seeking a skilled Clinical Support Specialist to join our team at UF Health. As a key member of our patient care team, you will be responsible for providing administrative support to our clinical staff, ensuring the smooth operation of our healthcare services. **Responsibilities:** * Provide exceptional...
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Administrative Support Specialist
1 week ago
Sarasota, Florida, United States Castle Group Full timeJob SummaryThis Administrative Assistant role provides a wide range of administrative support services to the Castle Group. The successful candidate will perform office work directly related to property management and general business operations.Key ResponsibilitiesProvide exceptional customer service to residents, responding to inquiries and resolving...